Secretariat and Data Support Officer

Contents

• Location
• About the job
• Benefits
• Things you need to know
• Apply and further information

This role will be contractually based at the VMD, Woodham Lane, New Haw, Addlestone, Surrey KT15 3LS. This is a fixed location; the VMD does not use hubs located elsewhere in the UK. You will be expected to spend at least 60% of your working time in an organisation workplace with the option to work the remaining time flexibly from home. Organisation workplace includes the VMD office as well as time spent at other locations for meetings, conferences, and field-based activities. This is a non-contractual agreement which is consistent with common Civil Service expectations. This role is not suited to a homeworking contract. Travel costs to non-contractual workplaces will be subject to departmental travel and subsistence policies. Travel costs to contractual workplaces are the responsibility of the employee. The successful candidate will be required to carry out all their duties from a UK location and cannot do so from an overseas location unless they have permission to do so.

About the job

Job summary

This exciting and varied role puts you at the heart of the VMD’s AMR policy team as we deliver the Department for Environment, Food and Rural Affairs’ (Defra) commitments in the UK’s 5 year action plan for antimicrobial resistance, which supports the UK’s 20-year vision for AMR. The post-holder will be responsible for supporting the coordination of the VMD’s AMR antibiotic sales, use and stakeholder engagement programmes by providing quality administrative, secretariat, and scientific support to the AMR team. You will support the antibiotic sales, use and stakeholder engagement Manager and lead in monitoring of sales of veterinary antimicrobials in the UK.

Job description

Your main duties and responsibilities will include:

• Leading the collection and validation of veterinary antimicrobial sales data from pharmaceutical companies and importing these data into our AMR database.
• Obtaining livestock population and slaughter statistics from Defra and associated agencies to aid with further data analysis.
• Contributing to the preparation and compilation of antimicrobial sales and use data for the annual UK-Veterinary Antimicrobial Resistance and Sales. Surveillance (VARSS) report, including carrying out low-level analysis with attention to detail.
• Providing timely and accurate secretariat services to livestock sector stakeholder groups and oversee the arranging, facilitation and smooth running of these meetings.
• Horizon scanning, highlighting and reviewing/summarising scientific articles and reports relating to antibiotic sales, use and stewardship in animals.
• Supporting as needed external communications and projects delivered by the team.
• Creating and maintaining desk instructions and Standard Operating Procedures (SOPs) relevant to the work area.
• Providing administrative support, including maintaining registered e-files for sales data and other AMR files of relevance.
• Comply with ISO 9001 (quality management) and ISO 27001 (information security) standards, and GDPR and record management requirements.
• Act corporately – meeting, role-modelling, embedding, and championing the corporate objectives set by the VMD.

Person specification

Skills and Qualifications required

We require someone that has:

• Experience of maintaining scientific datasets to a high standard and preparation of scientific data for written and verbal reports.
• Excellent organisational skills in planning and prioritising workload with competing priorities.
• Experience of working effectively with a range of stakeholders within the agricultural, veterinary or scientific sectors, or a demonstrable ability to do so.

Qualifications

You must have a scientific degree – preferably in agricultural science, veterinary bioscience, zoology or a related discipline.

Behaviours

We’ll assess you against these behaviours during the selection process:

• Communicating and Influencing
• Delivering at Pace
• Working Together

We only ask for evidence of these behaviours on your application form:

• Communicating and Influencing
• Delivering at Pace

Benefits

Alongside your salary of £30,827, Veterinary Medicines Directorate contributes £8,323 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an average employer contribution of 27%
• Free onsite parking
• Free eyesight test
• Onsite gym
• Access to a prayer room

The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : Catrina Prince
• Email : c.prince@vmd.gov.uk

Recruitment team

• Email : DefraRecruitment.grs@cabinetoffice.gov.uk

Further information

If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, in the first instance, you should contact:

Government Recruitment Services via email: defrarecruitment.grs@cabinetoffice.gov.uk

If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Click https://civilservicecommission.independent.gov.uk/contact-us/ to visit Civil Service Commission.

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