Secretary – Housing Management & Property Litigation – Birmingham

Job title:

Secretary – Housing Management & Property Litigation – Birmingham

Company

Devonshires Solicitors

Job description

Devonshires has been based in the City of London for more than 150 years, in addition to
our office in the City, we have offices in Leeds, Birmingham and Colchester.We are recognised in Legal 500 and Chambers UK as a medium-sized niche firm,
specialising in delivering construction, litigation & dispute resolution, corporate, banking,
employment, projects, and property legal services to clients based throughout the United
Kingdom.Our main client base is Registered Providers and we are ranked as a leading firm for our
work in social housing. Over the past few years, we have grown significantly and now have
approximately 320 staff and a growing international reach.The Team:
The Housing Management & Property Litigation team is one of the largest in England &
Wales, and acts for over 100 Registered Providers (RPs) advising on all aspects of housing
management and property litigation advice. We also act for private organisations, land
owners, developers, investors, charities, and local authorities.
We believe that effective housing management is key to our clients’ performance as social
landlords and housing providers.Job Purpose:To provide comprehensive secretarial support to fee earners within the team located in the
Birmingham office, and provide wider support to the team when required, as well as to help
meet client expectations in line with the department’s objectives.Main Duties and Responsibilities:This is not an exhaustive list and from time to time it may be necessary to vary these to meet
the department and business needs.

• Audio and copy typing and document processing;
• Formatting documents and any other relevant documentation as directed;
• File openings;
• Organising and maintaining tidy and accurate files both in hard copy and

electronically;

• Producing invoices and dealing with any queries that may arise once invoices are

issued;

• Produce frequent summaries of account ledgers and ensure that all balances are

tidied or cleared wherever possible then archiving files as appropriate;

• Diary management for the fee earner(s);
• Prepare comprehensive travel itineraries and book transport and accommodation as

required;

• Receiving phone calls from clients; routing them or taking messages as appropriate;
• General administrative support for the department e.g., filing, photocopying;
• Manage workload capacity and provide regular updates to the Secretary Co-

ordinator;

• To provide cover and support to the other secretaries within the team as and when

required. Flexibility is important as there can be considerable fluctuations in the
amount of work produced by fee earners.Person SpecificationAttributes and Skills Required:

• A minimum of three years’ experience within a legal secretary position;
• A high attention to detail to produce work / documentation which is consistently of a

high standard;

• A typing speed of +60wpm, together with relevant legal secretarial experience;
• Experienced in both audio and copy typing;
• An advanced knowledge of Word applications such as auto – numbering,

bookmarks, and track changes;

• Ability to organise and paginate large documents using Word/PDF format;
• Competent with MS PowerPoint, Excel, Outlook, and Internet applications;
• Excellent communication skills, both written and verbal;
• Ability to prioritise workload to increase efficiency for the team;
• Shows initiative and is self-motivated;
• Able to convey clear and concise information to clients and external organisations,

which will not compromise the practice or the firm.If you would like further details or wish to apply for this position please email your CV and covering letter direct to
and complete the diversity monitoring questionnaire which can be accessed
by
All recruiters must submit their candidates’ CV via our HR team or using the recruitment inbox listed above. Only HR
can agree terms of business with third parties, provide the appropriate privacy notice to be shared with candidates
and ensure that the firm maintains its commitments to LEXCEL, ISO27001 and Equality Diversity & Inclusion.
Devonshires Solicitors LLP is committed to providing equal opportunities in employment and to providing a
workplace free from discrimination and harassment. As such all job applicants, employees, partners and third
parties who come into contact with us, will receive equal treatment, regardless of age, disability, gender re-
assignment, marriage and civil partnership, trade union activities, pregnancy and maternity, race, religion or belief,
sex or sexual orientation. We welcome applications from groups where we are currently under-represented. For
this reason, we ask that all candidates complete the in complete confidence for
statistical purposes in order that we can effectively monitor how well our Diversity procedures are working. To
review our policies on Diversity & Inclusion and Dignity at Work please visit our recruitment pages at

Expected salary

Location

Birmingham

Job date

Sat, 21 Dec 2024 00:16:22 GMT

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