Secretary (OA)

Summary

Reclamation is seeking a career professional looking for an opportunity to capitalize on their expertise as a Secretary (OA). You can make a difference in the West by assisting in meeting increasing water demands while protecting the environment.

Duty Location: Yuma, Arizona

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Duties

This position is being advertised concurrently to the public under vacancy announcement BOR-LCB-24-DE-12533420-JB. Applicants interested in applying under both announcement numbers, must submit application packages for each job announcement.

Full time telework and remote work not available; housing not provided.

1 position in the Technical Support Office

1 position in the Management Support Office

Additional vacancies may be filled from this announcement if needed.

The primary duties of this position are:

Maintains Supervisor’s calendar, makes necessary arrangements for conferences, plans and arranges travel. Receives and screens telephone calls and visitors, stays apprised of administrative practices and clerical procedures, requisitions office supplies, equipment and other services required by the office. Receives, reads and controls incoming correspondence. Screens and forwards correspondence to appropriate staff member. Maintains suspense records and follows up to ensure timely reply or action is taken. Composes and finalizes correspondence, reports, data and memoranda. Arranges material in various formats, corrects spelling, grammar, and punctuation. Oversees the office’s filing system.

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Requirements

Conditions of Employment

You must be a U.S. Citizen or U.S. National.

You must be suitable for federal employment, determined by a background investigation.

You must submit a resume and supporting documentation (see Required Documents).

You must submit eligibility documents for veterans consideration (see Required Documents).

You must meet any minimum education and/or experience requirements (see Qualifications).

You must submit a performance appraisal if you are a current or former federal employee.

Who May Apply:

• 30% or More Disabled Veterans
• Bureau of Reclamation Employees (Competitive)
• Bureau of Reclamation Employees (Non-Competitive)
• Career Transition Assistance Plan (CTAP)
• Department of the Interior Employees (Competitive)
• Department of the Interior Employees (Non-Competitive)
• Federal Employees (Competitive Transfer)
• Federal Employees (Non-Competitive Transfer)
• Former Federal Employees (Competitive Reinstatement)
• Former Federal Employees (Non-Competitive Reinstatement)
• Individuals with Disabilities (Schedule A)
• Interagency Career Transition Assistance Plan (ICTAP)
• Land Management Workforce Flexibility Act (LMWFA)
• Military Spouses
• Miscellaneous Appointing Authorities
• Peace Corps & AmeriCorps VISTA Volunteers
• Special Hiring Authorities
• Veterans Employment Opportunities Act (VEOA)

Qualifications

In order to be rated as qualified for this position, the HR Office must be able to determine that you meet the specialized experience requirement – this information must be clearly supported in the resume. You must be clear and concise when describing your experience – HR may not make assumptions.

To qualify for the GS-06: Your resume must reflect 1 year of full-time experience equivalent to at least the GS-05 grade level performing the work of an administrative assistant, independently providing clerical support, maintaining files and records, screening material, establishing procedures, following up on action items and editing correspondence.

Your resume must clearly reflect the above experience, or you will be marked as not qualified.

QUALIFIED TYPIST: This position requires a qualified typist. You must be able to type 40 words per minute.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Time-In-Grade: Current career or career-conditional employees of the Federal government, or former career or career-conditional employees, who have a break in service of less than one year, are required to meet the time-in-grade restriction of one year of Federal experience at the next lower-grade (GS-05), with few exceptions outlined in 5 CFR 300.603(b).

You must meet all Eligibility and Qualification requirements, including time-in-grade restrictions and any selective placement factors if applicable, by 09/30/2024.

Education

This position does not allow substituting education for experience.

Additional information

You may be required to serve an initial probationary period.

Reclamation has determined that the duties of this position are suitable for telework and you may be allowed to telework with supervisory approval.

DOI uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including applicant rights and responsibilities, please visit https://www.e-verify.gov/

This position is designated as a MODERATE RISK Public Trust position. It requires a fully completed and favorably adjudicated Public Trust Suitability Background Investigation (T2S or T2RS or equivalent) that is current (within the last 5 years). This is a condition of employment.

Male applicants born after December 31, 1959 must certify registration with the Selective Service System or that the applicant is exempt from having to do so under the Selective Service Law. Go to: https://www.sss.gov

This is a non-bargaining unit position.

Additional vacancies may be filled using this job announcement.

Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here.

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• Benefits
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• A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
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• Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), the responses you provide to the application questionnaire, and the result of the additional assessments required for this position. You will be assessed on the following Competencies (knowledge, skills, abilities, and other characteristics):

• Adaptability
• Self-Management
• Writing

In order to be considered for this position, you must complete all required steps in the process. In addition to the application and application questionnaire, this position requires successful completion of additional assessment(s), including a Resume Review. These assessments measure the critical competencies listed above that are required to successfully perform the job.

The application questionnaire can be previewed here: https://apply.usastaffing.gov/ViewQuestionnaire/12533419

Your answers will be verified against information provided in your resume. Your resume must clearly support the responses to all the questions by addressing experience, education, and/or training relevant to this position. You must make a fair and accurate assessment of your qualifications. If a determination is made that you have rated yourself higher than what is apparent in the description of your experience, competencies, skills, and/or education/training (or that your resume/application is incomplete), you could be rated ineligible or your score could be lowered.

For evaluating the quality of candidates for referral to the selecting official, a three-phased process will be used.

Phase 1: Applicant resumes will be reviewed by Human Resources to ensure they meet the basic qualification requirements (see definition of specialized experience). If applicants meet basic qualifications, they will continue on to the second phase and will be given an interim score based on the application questionnaire, which will take the applicant approximately 30 minutes to complete when initially applying. With information received from the application questionnaire in the first phase, applicant’s will be evaluated on the following Competencies: Adaptability, Self-Management, and Writing.

Phase 2: Candidates who pass the first phase will have their resume reviewed by a Subject Matter Expert against the competencies required for this position.

Phase 3: Candidates will be given a final score which combines the scores from the first and second phases. Those candidates who score as best qualified will be referred to the selecting official for consideration.

Applicants who apply under this job opportunity announcement agree to have their application, associated documents and applicable personal information shared with other Bureaus/Offices within the Department of the Interior (DOI) who have vacancies with the same occupational series, grade, full performance level and in the same geographic location(s). Applying to this announcement does not replace the need to apply to other job opportunity announcements for which you wish to receive consideration. You may choose to opt in of having your information shared with other agencies when applying for this position. If an agency requests a copy of a certificate you are on, you will be notified.

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How to Apply

Applications (resume, assessment questionnaire, and supporting documentation) for this vacancy MUST be received online BEFORE midnight Eastern Time (Washington, DC time) on 09/30/2024. To apply, click the blue APPLY ONLINE button at the top of the page.

Do not submit photographs with the application package. Documents with photographs may not be seen by hiring officials – applicant must remove any images from badges, licenses, etc.

Agency contact information

Trinal Jacobo Trinal Jacobo

Phone

0000000000

Email

tjacobo@usbr.gov

Address

Lower Colorado Basin

Bureau of Reclamation

7301 Calle Agua Salada

Yuma, AZ 85364

US

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Next steps

Upon successful submission of the application packet, applicants will receive a confirmation email from USAJOBS. If this email confirmation is not received by the applicant, the application has not yet been accepted by the system.

After all application packages have been received, resumes and supporting document(s) will be reviewed to ensure applicants meet the basic qualification requirements. Each applicant who meets the basic qualifications will be further evaluated on the information provided in the resume, application questionnaire, and other assessment criteria identified in the “How You Will Be Evaluated” section above. Best-qualified applicants will be referred to the selecting official. After making a tentative job offer, a suitability and/or security background investigation will be conducted. A final job offer is typically made within 40 days after the deadline for applications. Applicants should monitor their status for positions with the Bureau of Reclamation by regularly checking their public status notifications in the USAJOBS profile.

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