Section Head (Information Management)

Section Head (Information Management) -241286

Primary Location

Italy-Naples

NATO Body

Joint Force Command Naples

Schedule

Full-time

Application Deadline

21-Sep-2024, 9:59:00 PM

Salary (Pay Basis)

: 7,319.21Euro (EUR) Monthly

Grade NATO Grade G17

Description

: 

TITLE: Section Head (Information Management)

LOCATION: Joint Logistics Support Group Naples; Naples (ITA) 

GRADE: G17

SECURITY CLEARANCE: NATO S E C R E T

VACANCY N°: OLN SIXX 0010

Employment contract: Definite Duration contract – 1 year. This NU Post may be extended for further 2 years, pending approval.

1. POST CONTEXT 

The Joint Logistics Support Group Headquarters commands and controls assigned logistic, Engineer and medical units for the execution of JTF’s operational level plan.

The Support Branch is responsible for the support of JLSG HQ mission execution.

The Information Management (IM) Section is responsible for IM aspects in support of Joint Logistic policy, plans and operations to support HQ JLSG to achieve versatility and agility called for operational requirements of deployed forces.

The incumbent is responsible for Information Management issues, ranging from internal flow to multinational doctrines (logistics and logistics information systems).

The incumbent reports to OLN SXXX 0010 – Branch Head (Support) OF-5.

2. DUTIES

The Section Head’s duties are:

• Support the JLSG COS to guarantee a quick and proper availability of information.
• Provide information management advice for the buildup of the JLSG HQ.
• Act as the HQ Information Manager.
• Initiate and contribute to the development of Information Management procedures in the JLSG HQ, coordinating with subordinate units.
• Support the development and maintenance of all information management systems.
• Contribute to the development of C2 systems and procedures in co-ordination with JLSG HQ CIS Section.
• Develop the JLSG HQ Info Management Plan (IM Plan).
• Develop, monitor and update the JLSG HQ NIP.
• Monitor the JLSG HQ Tasks via the Tasker Tracker System or alternative as advised.
• Steers and controls the information flow and the document file system within JLSG HQ.
• Supervise the JLSG HQ Staff message center and JLSG HQ mailbox.
• Provide support in developing IM plans, concepts, procedures and training for JLSG HQ.
• HQ. Control the daily, weekly and monthly JLSG COS calendar and Battle Rhythm in close contact with the Staff Assistant Administration.

The incumbent may be required to perform like duties elsewhere within the organization as directed.

The incumbent is required to undertake operation deployments and/or TDY assignments both within and outside NATO’s boundaries.

The work is normally performed in a Normal NATO office working environment / secure office environment with artificial light and air (e.g. Bunker).

Normal Working Conditions apply. The risk of injury is categorized as: No risk / risk might increase when deployed.

3. QUALIFICATIONS AND EXPERIENCE 

ESSENTIAL 

University Degree in the area of Management of Information and Digital Content with 6 years of post related experience, or

Higher Secondary education and completed Advanced Vocational Training, or equivalent studies, leading to a professional qualification or professional accreditation in the area of Management of Information and Digital Content with 6 years post related experience and 2 years function related experience.

Broad understanding in Information Management planning and execution, relevant to military operations and exercises.

Proven knowledge and experience –supported by completion of courses – in the advanced use of IM tools based on SharePoint.

Experience in providing mentoring and training in IM processes and tools.

Experience in supporting Leadership at working level.

Must have an English Standard Language Proficiency level of “professional” in Listening, Speaking, Reading and Writing (SLP 3333 based on NATO standards).

DESIRABLE 

Experience in staff level working in the Management Directorate and experience in the provision, configuration and maintenance of IM tools and services.

Worked previously in a NATO environment.

COURSES:

• Course: JPL-AA-2678 – NATO Information Knowledge Management (IKM) Course.
• Course: ETE-IT-2834 – NATO Staff Officer Orientation Course
• Course: LOG-LG-2700 – NATO Logistics Course
• JLSG Orientation Course – various organizations (MLCC Prague, RRC Lille…)

4. POSITION AND CANDIDATE PROFILE

Personal attributes

The incumbent needs to have a clear judgement of the training needs and requirements of the staff employed in the IM branch. 

Managerial Responsabilities

Commands and controls the Information and Management Section, ensuring provision of Command Group information handling and tasking services. Responsible for adequate training, further development and mentoring of staff. Also responsible for the overall direction and development of wider HQ staff knowledge of staff workflow and information processes. There are first line reporting responsibilities for the following numbers of staff: 2x OR-6.

Professional contacts

The incumbent must be able to train and mentor people on all levels. The person must be able to represent the HO’s needs in relation to new IM system requirements. Negotiate system support agreements for all 1M Systems. Act as Project Manager in any given IM system implementation.

Contribution to the objectives

The post is essential for continuity and high level of understanding of IM in the HQ and also with regard to the relationship with subordinate units. The post will have a high level of responsibility for the success of implementing and maintaining good information life cycle management and the development of C2 systems when deployed. The incumbent will be directly support decision making, business processes and digital services.

Supervisory Duties

Directs and supervises the work priorities of IM Section, providing professional guidance and instruction to the Team. Duties include leading and coaching, explaining or demonstrating work functions, counselling and motivating, assigning and reviewing work, maintaining and adjusting work schedules, assessing performance and initiating disciplinary action, and/or implementing new or changed works procedures.

5. CONTRACT 

The successful candidate will receive a two-year definite duration contract. NATO International Civilians will be offered a contract in accordance with the provision of the NCPRs.

The basic entry-level monthly salary for a NATO Grade 17 (A-3) in Italy is Euro 7,319.21 which may be augmented by allowances based on the selected staff member’s eligibility, and which is subject to the withholding of approximately 20% for pension and medical insurance contributions. 

6. INSTRUCTIONS TO APPLY:

HQ JFC Naples uses NATO Talent Acquisition Platform. In order to apply for this vacancy, please visit the platform at: https://nato.taleo.net/careersection/2/jobsearch.ftl?lang=en, and search for vacancies within HQ JFC Naples with duty location Naples, Italy.

Please attach relevant certificates to the application.

Note that once you create your profile, you will be able to use it to apply for other vacancies within NATO.

Please note: 

Staff members are appointed to and hold posts on the establishment of a NATO body only on condition that:

• They are nationals of a NATO member country
• They are over 21 and under 60 years of age at the time of taking up their appointments. Appointments of definite duration may be offered to candidates of 60 years of age or more, provided that the expiry date of the contract is not later than the date at which the candidate attains the age of 65.

ADDITIONAL INFORMATION: 

A NATO security clearance and approval of the candidate’s medical file by the NATO Medical Adviser are essential conditions for appointment to this post. Applicants are not required to possess a clearance at the time of applying, but they must be eligible for a clearance. HQ JFC Naples will take action to obtain the required security clearance from the successful candidates’ national authorities.

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