Senior Administrative Assistant

About Northern Trust:

Northern Trust, a Fortune 500 company, is a globally recognized, award-winning financial institution that has been in continuous operation since 1889.

Northern Trust is proud to provide innovative financial services and guidance to the world’s most successful individuals, families, and institutions by remaining true to our enduring principles of service, expertise, and integrity. With more than 130 years of financial experience and over 22,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service.

Role/ Department:

Under direct supervision responsible for providing administrative support to managers or other partners in the sales department. 

Previous administrative supportive experience or completion of professional administrative support training is required.

The Key Responsibilities of the Role

• Provides administrative support to senior managers or other partners in the sales department
• Composes and creates documents, spreadsheets and/or presentations
• Maintains and organizes paper and the data bases files
• Ensures confidentiality
• Handles and confirms travel arrangements and processes travel expense reimbursements
• Process invoices and manages internal process
• Diary organisation and management for senior managers in the team
• Supports the arrangement of internal/external meetings/training and makes necessary room bookings and associated refreshments
• Helps with printing and binding of sales materials; internal and externally
• Supports the team for help with the management of events/conferences
• Manages the rota for the weekly sales meeting and communicates with internal speakers, sharing materials ahead of the meeting
• Works on special projects, such as gathering, inputting and compiling information for reports as required by manager or other partners in the department
• May track or monitor expenses for the department
• May greet or assist prospects and/or vendors
• Responsible for identifying and resolving problems within established guidelines
• Expected to use some initiative but refer more complex problems to supervisors/experts
• Works effectively as a team member but also independently
• Manages multiple pieces of work efficiently and effectively
• Maintains strong relationships with our EA/PA/Admin assistants across the organisation

Skills/Qualifications

The successful candidate will benefit from having: 

• Excellent technical skills on core Microsoft applications (word/excel/powerpoint)
• Good oral and written communication skills are required
• Basic Functional / Industry Knowledge is preferred
• Analytical and problem solving skills are required

Working with Us:

As a Northern Trust partner, greater achievements await. You will be part of a flexible and collaborative work culture in an organization where financial strength and stability is an asset that emboldens us to explore new ideas.

Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to assisting the communities we serve! Join a workplace with a greater purpose.

We’d love to learn more about how your interests and experience could be a fit with one of the world’s most admired and sustainable companies! Build your career with us and apply today. #MadeForGreater

Reasonable accommodation

Northern Trust is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please email our HR Service Center at MyHRHelp@ntrs.com.

We hope you’re excited about the role and the opportunity to work with us. We value an inclusive workplace and understand flexibility means different things to different people.

Apply today and talk to us about your flexible working requirements and together we can achieve greater.

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