Senior Administrative Assistant

jobs-near-me.org

<div class="isg-job-description“>We’re seeking a highly organized and detail-oriented Senior Administrative Assistant to support our team with a wide range of administrative and clerical tasks. The ideal candidate will be proactive, efficient, and comfortable managing multiple priorities in a fast-paced environment. Responsibilities include managing executive calendars and travel, coordinating meetings and events, preparing communications and reports, maintaining filing systems, and supporting cross-functional teams with administrative needs.
This position will be onsite 5 days a week at the following address: 303 Roma Ave NW, Albuquerque, NM 87102
Primary responsibilities:

• Manage and maintain executive calendars, including scheduling appointments and coordinating travel arrangements.
• Arrange travel logistics for meeting attendees as needed.
• Coordinate meetings and offsite events, including venue setup and meal ordering.
• Prepare and edit correspondence, reports, and presentations
• Organize and coordinate meetings, conferences, and events
• Maintain filing systems, both electronic and physical
• Handle incoming calls, emails, and other communications
• Order office supplies and manage inventory
• Assist with data entry, record keeping, and database management
• Support other departments as needed with administrative tasks

Required Qualifications:

• High school diploma or equivalent
• Proven experience as an administrative assistant or in a similar role
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent written and verbal communication skills
• Solid organizational and time-management abilities
• Attention to detail and problem-solving skills
• Ability to work independently and as part of a team

Preferred Qualifications:

• Experience with office management software (e.g., MS Teams, SharePoint, or Google Workspace)
• Familiarity with basic bookkeeping and project management tools
• Bilingual or multilingual skills