Senior Administrative Assistant, Human Resources (12 month FTC)

About Northern Trust:

Northern Trust, a Fortune 500 company, is a globally recognized, award-winning financial institution that has been in continuous operation since 1889.

Northern Trust is proud to provide innovative financial services and guidance to the world’s most successful individuals, families, and institutions by remaining true to our enduring principles of service, expertise, and integrity. With more than 130 years of financial experience and over 22,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service.

About the Role/ Department:

Reporting to the Head of International Human Resources & Asset Servicing HR, this role is primarily responsible for leading executive administration activities, along with working with the wider HR team supporting general HR administrative duties.

The key responsibilities of the role include:

• Diary management & executive administration duties for Head of International & Asset Servicing HR.
• Production of International HR data metrics and dashboards for Head of International & Asset Servicing HR
• Assist with the production of presentations for Head of International & Asset Servicing HR
• Preparation of internal HR Meetings including booking rooms, preparing agendas and distributing resources for meeting attendees for Head of International & Asset Servicing HR
• Manage administration for assigned HR Projects, liaising with relevant parties, managing documentation, maintaining and updating relevant HR trackers.
• Working with Senior HR Business Partners, the HR data analytics team and the COO HR International to coordinate and produce HR reports and dashboards for the various legal entity boards and other governance committees
• Support HR onboarding process activities relating to new joiners induction & background screening documentation.
• Processing of invoices & expense claims
• Booking International travel for Head of International & Asset Servicing HR
• Co-ordination of arrangements for HR visitors as necessary
• Update and maintain organisation charts & distribution lists
• Coordinate and support office/BAU moves
• Administrative support for visiting HR Senior Executives
• Weekly co-ordination of Asset Servicing Flexible working requests globally

The successful candidate will benefit from having:

• Proven experience as a Personal Assistant/Administrator in a HR function.
• Ability to multitask, with excellent attention to detail
• Strong organisational skills
• Strong knowledge of Excel, PowerPoint, Sharepoint and Teams
• Familiarity with systems e.g Power BI.
• Excellent written and communication skills

Working with Us:

As a Northern Trust partner, greater achievements await. You will be part of a flexible and collaborative work culture in an organization where financial strength and stability is an asset that emboldens us to explore new ideas.

Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to assisting the communities we serve! Join a workplace with a greater purpose.

We’d love to learn more about how your interests and experience could be a fit with one of the world’s most admired and sustainable companies! Build your career with us and apply today. #MadeForGreater

Reasonable accommodation

Northern Trust is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please email our HR Service Center at MyHRHelp@ntrs.com.

We hope you’re excited about the role and the opportunity to work with us. We value an inclusive workplace and understand flexibility means different things to different people.

Apply today and talk to us about your flexible working requirements and together we can achieve greater.

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