Senior Administrative Coordinator- Faculty Support Services

Under the general supervision of the Assistant Director of Faculty Support Services, the Senior Administrative Coordinator- Faculty Support Services is responsible for providing comprehensive support to Law School faculty for teaching, scholarship and academic programs.

The Senior Administrative Coordinator- Faculty Support Services provides administrative assistance to multiple law professors and assumes a broad range of administrative responsibilities which include: direct support to law faculty, course management, word processing, research, assistance with financial administration and academic/program events.

As part of the Faculty Support Team, the Senior Administrative Coordinator- Faculty Support Service works both independently and in collaboration with other team members to execute tasks in an intense and fast-paced work environment.

The Senior Administrative Coordinator- Faculty Support Services must consistently exercise a high degree of initiative, confidentiality, independence, good judgment, flexibility in performing a wide variety of duties, and the ability to adjust to changing priorities while working well under pressure. Performance at this level requires independent critical thinking and problem solving, strong verbal and written communication skills, creativity, knowledge of office environment and technology, and a commitment to seeing tasks and projects through to completion.

The Senior Administrative Coordinator- Faculty Support Services is expected to provide a high level of support service to faculty, staff, and students, and the University at large. Members of the Faculty Support Team are expected to conduct research and provide analyses and solutions for administrative and operational problems and apply knowledge of University administrative policies and procedures.

The Senior Administrative Coordinator- Faculty Support Services serves as a resource for other faculty needs and performs additional related duties as assigned. The Law School reserves the right to add or change duties at any time.

Loyola Marymount University Expectations

Exhibit behavior that supports the mission, vision, and values of the university. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service, especially prospective and current students, donors, and alumni.

Required

• Typically a Bachelor’s degree or equivalent experience. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes.
• Minimum three years of office experience in administrative support work; one year of experience in the legal assistant field.
• Broad knowledge of office environments and administrative support needs with the ability to provide executive level support in a fast-paced, dynamic environment.
• Excellent computer skills and proficiency in MS Office Suite, particularly Outlook, Word, and Excel, with the ability to quickly learn and use new software programs with minimal supervision and training.
• Excellent organization, time management, and written and verbal communication skills. Ability to perform essential duties of the position within time constraints and through multiple interruptions.
• Ability to adjust to changing priorities and multiple demands. Ability to multi-task and meet aggressive deadlines.
• Excellent analytical skills and the ability to resolve complex problems creatively, using sound judgment while staying within policies. Ability to be forward thinking and anticipate problems and solutions.
• Ability to treat sensitive matters with discretion and tact, and to maintain confidentiality.
• Thorough working knowledge and consistent usage of professionally appropriate grammar, spelling, and punctuation. Familiarity with academic and technical legal language.
• Demonstrated ability to initiate, design, plan, and execute multiple complex projects simultaneously with accuracy and efficiency in a high-pressure environment. Attention to detail, ability to process and follow complex verbal instructions, and commitment to quality of output.
• Excellent interpersonal skills for working with diverse groups of students, faculty and staff as well as external professionals and community members who interact with the law school.
• Ability to work effectively within a team environment, as well as independently.
• Ability to successfully complete and adhere to the University’s FERPA training and policies.

Preferred

• Experience working with high-level executives, professionals, and/or practicing attorneys.
• Experience in legal settings or knowledge of legal terminology, compilation of legal briefs, legal memoranda, and research environments.
• Working knowledge of LexisNexis and Westlaw.
• Working knowledge of The Bluebook’s legal citation rules.
• Working knowledge of Brightspace online learning platform, Workday HR and Financial System, Drupal and T4 (Content Management Systems).
• Working knowledge of appropriate University and agency policies and procedures.

Working hours are Monday through Friday, 8:00 a.m. to 5:00 p.m. or 9:00 a.m. to 6:00 p.m.; dependent on coverage needs and subject to change. 

Location: Loyola Law School sits astride Los Angeles’ legal, financial and entertainment epicenters on the award-winning Frank Gehry designed campus in downtown Los Angeles. Loyola Law School is home to prominent faculty, dedicated students and cutting-edge programs.

Applicants should submit the following materials:

• 1. Cover letter
• 2. Resume

Salary Range: $25.19 – $26.50 per hour

# HERC# #HEJ#

Staff Regular

Salary range

$25.19 – $31.49 Salary commensurate with education and experience.

Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law. We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit www.lmu.edu for more information.)

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