Senior Administrative Support Specialist – 

Job Number:

250527 

Organization

: University Bands

Job Location

: Oklahoma-Norman-Norman Campus

Schedule

: Full-time

Work Schedule: Standard business hours

Work Type: Onsite

Salary Range: Targeted salary: $34,000 – $38,000 based on experience

Benefits Provided: Yes 

Required Attachments: Resume, Cover Letter 

Job Description

The OU Bands Department is seeking a highly organized and detail-oriented Senior Administrative Support Specialist to join our team. This pivotal role provides comprehensive administrative support to ensure the smooth operation of the department’s financial operations. The ideal candidate will be a proactive problem-solver, an excellent communicator, and possess a strong background and skillset in all aspects of higher education financial operations. If you are looking for a dynamic and rewarding role in a collaborative academic setting, we encourage you to apply.

Duties to include but no limited to:

• Daily financial support of the University Bands department including payment processing, payment tracking, and financial documentation maintenance.
• Assists with managing all departmental account budgets including university and OU Foundation funds in coordination with the Director of Athletic Bands and Director of Bands including report preparation
• Provides administrative support to band area faculty including purchasing assistance, travel arrangements funding requests, and reimbursement requests.
• Provides general office and administrative support for the University Bands department including data and file maintenance reviews and responds to routine correspondence and other related administrative support duties as needed.
• Coordination of financial, human resources, and travel transactions
• Serves as the payroll coordinator
• Serves as a contact person for other employees or the outside public
• Provides information regarding location or availability of materials, resources, and services
• Performs related duties as assigned to successfully fulfill the function of the position

Job Requirements

Required Education: High School Diploma or GED, AND: 

• 24 months office, clerical, or administrative experience.

Skills:

• Ability to understand a chart of accounts and code entries to proper account
• Detail oriented for accuracy of data and information
• Experience with Concur
• Experience with Peoplesoft
• Highly organized and ability to handle multiple projects and deadlines Ability to communicate well and build rapport with students, faculty, and Staff
• Proficient with Microsoft Office Suite (Word, Excel, and Outlook)
• Strong Excel skills including the ability to build and manipulate spreadsheets
• Able to communicate well and build rapport quickly with students, faculty, and staff
• Able to produce reports and complete work within deadlines
• Able to work well with interdepartmental teams and initiatives
• Excellent customer service

Advertised Physical Requirements:

• Sit for prolonged periods.
• Communicate effectively and listens.
• Engage in repetitive motion.
• Use of computer and telephone.
• Stand, stoop, bend, and reach.
• Standard office environment.

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

Hiring contingent upon a Background Check?: Yes

Special Indications: None 

Job Posting

: Mar 13, 2025

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