Senior Legal Secretary – Tax

Job title:

Senior Legal Secretary – Tax

Company

Baker McKenzie

Job description

The Legal Practice Assistant will provide efficient and effective administrative services to fee earners assigned (Partners, Senior Associates, and equivalents).Responsibilities:

• Proactively manage and coordinate all aspects of tasks assigned (e.g. meetings, events, travel, etc.)
• Client intake administration (e.g. AML, engagement letters)
• Provide billing support to attorneys
• Call handling/gate-keeping
• Proactive complex diary management, call handling, and meeting organization for external meetings (utilizes GAS for internal meetings
• Manage in-box, and assist with email filing into iManage; while supporting hard copy filing
• Support client activities and is in direct contact with clients and their assistants
• Proactively builds and coordinates relationships with E2E services, other BM secretaries, and teams. Utilizes and reviews materials from Service Centers to ensure efficiency and accuracy
• Document production for urgent jobs which are not suitable to be done by Document Services
• Proactively manages competing deadlines
• May liaise with courts and ensure accurate development of court documentation/bundles
• Provide administrative support at meetings, capturing outputs and following up as needed. May be assigned specific tasks/objectives for action as outputs of the meeting
• Support junior members acting as buddy/mentor
• Undertake specific practice group tasks and requirements

Skills and Experience:

• Good experience working in a legal sector or other professional services environment
• Proficiency gained through job-related training and work experience
• Strong technical capabilities across MS Office Suite (e.g., Word, Excel, Outlook, PowerPoint, Access, Teams)
• Strong diary/calendar management skills
• Strong document management skills
• Able to problem solve based on standard ways of operating
• Able to manage competing tasks and demands
• Proactively seek to upskill
• Able to establish and maintain effective working relationships; a team player
• Strong communication skills, both written and verbal
• Work requires continual attention to detail in completing assignments

Expected salary

Location

Canada

Job date

Thu, 17 Apr 2025 00:53:01 GMT

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