JOB DESCRIPTION

Pay Range: US$96,113 – US$117,498 Annual

NOTE: The above Pay Range only applies to applicants who perform the job within the US and to applicants classified by CRS as International Assignees. Staff hired on local payroll would follow the respective Country pay range. Your recruiter can share more about the specific salary range for your anticipated work location during the candidate selection process.

Job Summary

The Senior Manager, Payroll and Accounts Payable is responsible for leading payroll and AP operations in support of the agency’s mission and financial stewardship. This role ensures the timely, accurate, and compliant disbursement of employee compensation and vendor payments. The Senior Manager collaborates closely with Global People Resources and Finance Division to ensure coordinated execution, audit readiness, and ongoing process improvement. The position plays a key role in strengthening internal controls, optimizing systems, and developing team capacity to support operational excellence.

Roles and Key Responsibilities

• Lead a team responsible for processing multi-state payroll and global accounts payable, ensuring accuracy, compliance, and timely execution.
• Oversee payroll tax compliance, benefits deductions, wage reporting, and regulatory filings (e.g., W-2s, 1099s).
• Ensure compliance with U.S. labor laws, IRS regulations, donor guidelines, and internal policies related to payroll and vendor disbursements.
• Collaborate with GPR Team to align payroll processes with staffing, compensation changes, and onboarding/offboarding procedures.
• Oversee vendor payment cycles, including invoice approval workflows, payment runs, and vendor data integrity.
• Oversee year-end closing, audit preparation, and financial reporting related to payroll and AP activities.
• Lead process improvement and system optimization efforts, including Enterprise Resource Planning (ERP) integrations and automation initiatives.
• Establish and monitor key performance indicators (KPIs) for disbursement efficiency and service delivery.
• Oversee the team ensuring deadlines are met. Provide coaching and development to staff, fostering a culture of accountability and continuous learning.
• Maintain and monitor internal controls and segregation of duties within payroll and AP functions.

Knowledge, Skills and Abilities

• Strong knowledge of U.S. payroll regulations, IRS rules, and 1099/foreign vendor payment requirements.
• Demonstrated ability to lead high-performing teams in a mission-driven environment.
• Ability to manage sensitive information with discretion and maintain confidentiality.
• Excellent communication and interpersonal skills with a collaborative, service-oriented approach.
• Strong analytical, organizational, and time management capabilities.
• Excellent written and oral communication skills.
• Willingness to work additional hours during critical implementation periods.

Required Languages: Fluent in English, both written and verbal.

Travel: No travel required.

Supervisory Responsibilities: Yes

Basic Qualifications

• Bachelor’s degree in Accounting, Finance, or Business Administration.
• Minimum of 7 years of relevant experience in payroll and accounts payable, preferably in nonprofit organization.
• At least 3 years in a supervisory or managerial role with demonstrated team leadership.
• Experience working with ERP systems (e.g., Oracle, Workday, NetSuite) and payroll platforms (e.g., ADP)

Agency Competencies (for all CRS Staff):

• Personal Accountability – Consistently takes responsibility for one’s own actions.
• Acts with Integrity – Consistently models values aligned with CRS Guiding Principles and mission. Is considered honest.
• Builds and Maintains Trust – Shows consistency between words and actions.
• Collaborates with Others – Works effectively in intercultural and diverse teams.
• Open to Learn – Seeks out experiences that may change perspective or provide an opportunity to learn new things.

Agency Leadership Competencies:

• Lead Change – Continually looks for ways to improve the agency through a culture of agility, openness, and innovation.
• Develops and Recognizes Others – Builds the capacity of staff to reach their full potential and enhance team and agency performance.
• Strategic Mindset – Understands role in translating, communicating, and implementing agency strategy and team priorities.

What we offer

CRS offers U.S. based staff a comprehensive benefits package, including medical, dental, life insurance, vision, and a generous retirement savings plan. Benefits packages for successful candidates employed outside the U.S. are based on the country of employment/in-country office where the candidate will perform the role. CRS´ work culture is a collaborative, mission-driven culture committed to improving the lives of the poor throughout the world.