Senior Officer Finance

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with a network of 191-member National Societies (NSs). The overall aim of IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by NSs with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.”  IFRC works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises.

IFRC is part of the International Red Cross and Red Crescent Movement (Movement), together with its member National Societies and the International Committee of the Red Cross (ICRC). The work of IFRC is guided by the following fundamental principles: humanity, impartiality, neutrality, independence, voluntary service, unity, and universality.

IFRC is led by its Secretary General, and has its Headquarters in Geneva, Switzerland. The Headquarters are organized into three main Divisions: (i) National Society Development and Operations Coordination; (ii) Global Relations, Humanitarian Diplomacy and Digitalization; and (iii) Management Policy, Strategy and Corporate Services.

IFRC has five regional offices in Africa, Asia Pacific, Middle East and North Africa, Europe, and the Americas.  IFRC also has country cluster delegations and country delegations throughout the world. Together, the Geneva Headquarters and the field structure (regional, cluster and country) comprise the IFRC Secretariat.

IFRC has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the Red Cross and Red Crescent Movement, including sexual exploitation and abuse, sexual harassment and other forms of harassment, abuse of authority, discrimination, and lack of integrity (including but not limited to financial misconduct). IFRC also adheres to strict child safeguarding principles. 

Under the supervision of the Finance and Admin Delegate, the incumbent is responsible for providing high level support to the Ukraine Country Office (Finance Department and Program Team) on financial management issues relating to National Society and to ensure efficient and effective running of day-to-day operations.

Duties and Responsibilities:

• Audit and Compliance
• Receive the National Society monthly financial reports; check the returns for proper coding, accuracy, documentation and compliance with IFRC Financial Management Procedures and contractual obligations
• Check working advance journals for accuracy, coding and proper documentation, and input into ERP.
• Registration of contracts in internal IFRC system and checking available pledge balance for financing.
• Assist Finance & Admin Delegate in keeping track of income on all projects, maintain and reviewing a record of all Pledge Management Notes and correspondence with donors.
• Assist Finance Manager in preparing the transfer request to be executed through money facilitator and payment of the same upon confirmation of receipt of funds by the branches, execute the transfer directly through the bank.

 Internal Control and Risk Management:

• Monitor the budget performance and alert the Country Representative and the Program team of any deviation and variances for corrective action.
• Identify risks relating to the NS supporting documentations and financial reporting, per the PFA conditions and donor earmarking conditions.
• Support the FM (Finance Manager) in timely creation of payment proposals for pending vendor payments.
• Support the AP (Accounts Payable) in reviewing supplier invoices for proper documentation, coding and accuracy of information, before submission for approval, for further processing of timely payments to the suppliers.
• Support the FM to ensure adequate cash flow for the program through timely preparation of monthly cash forecast and cash request for Delegation.

Financial Reporting:

• Responsible for updating and maintaining the ERP database.
• Support with the Budget preparation in collaboration with the budget holders, Program team and Country Representative.
• Prepare financial reconciliation reports on a quarterly basis and communicate them to the NS to adjust/reconcile or confirm their balances.

Reconciliation:

• Conduct timely reconciliation of National Societies’ account for all funds transfer received, to identify gaps (if any).
• Support the FM in month end closure of accounts. Ensure the “month end checklist” is followed, relevant corrections are done in the ERP, clearance of Swiss Francs (CHF) differences and reconciliation of all the relevant Trial balance/ Balance sheet accounts.
• Any other tasks assigned by the line Manager.
• Job Duties and Responsibilities (continued)
• Actively work towards the achievement of the Federation Secretariat’s goals.
• Abide by and work in accordance with the Red Cross and Red Crescent principles.
• Perform any other work-related duties and responsibilities that may be assigned by the line manager.

Education:

Required:

• University degree in Accounting, Business Administration with CPA qualifications.
• 4-5 years’ experience in a related position (financial management, accounting, audit and risk management).
• Preferred:
• Previous experience working for the Federation and/or National Society an asset.

Experience:

Required:

• Experience in financial management and accounting.
• Strong verbal and written communication skills, including experience and proven competence in writing narrative and financial reports.
• Excellent practical computer skills (including strong competence in Windows, word processing, excel, internet/email, accounting software.
• Experience in training finance and non-finance staff on financial matters.
• Experience in problem identification and solution.

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