We are seeking a senior level Project Support Specialist to provide Full Time on-site support a NASA contract in Washington, D.C.
Job Description:
Provide support for the Science Mission Directorate at NASA Headquarters by providing executive business support directly for the Research Team in the Earth Science Division.
Responsibilities:
Calendar management: including calendar resolution to assure key meetings are covered by at least one member of the SMD senior management team.
Prepare travel authorizations and vouchers for multiple members of the Division, including international and invitational travel.
Independently performs administrative management functions that service and/or fulfill a number of organizational requirements.
Maintain databases that reflect the fulfillment and/or status of administrative requirements and/or systems.
Conduct a technical review of correspondence prepared for signature of organization executives to assure consistency with agency procedures on completeness, timeliness and format standards.
Support meeting logistics, including agenda, attendees, reserving conference rooms and/or call-in numbers, travel information, etc.
Work with the Headquarters Action Tracking System (HATS) and Partnership Agreement Maker (PAM) to assure all SMD actions are being actively addressed.
Support key meetings by establishing call-in line, taking notes, creating sign-in list, either in person, Webex or MS Teams.
Create presentations for the division in support of meetings.
Support and develop Directorate milestone planning activities, and other duties as assigned.
Provide customer support by recommending meeting attendance, communications, and notices to keep the customer informed while valuing their tight schedules.
Requirements:
Ability to quickly grasp NASA/SMD travel regulations and requirements.
Strong Microsoft Office skills, i.e., Outlook, TEAMs, Word, PowerPoint, Excel, SharePoint
Individual must have strong interpersonal and written and oral communication skills and have the ability to work successfully with all levels of technical and project management.
Ability to manage time, prioritize work, and meet varying reporting deadlines and priorities.
Strong organizational skills and attention to detail.
Ability to work independently as well as with a team in a fast-paced environment.
Compliance with NASA and Goddard Space Flight Center regulations and procedural requirements is mandatory.
Individual must meet government NAC and citizenship/permanent residency requirements for access to NASA GSFC. Extensive background investigation will be performed as a requirement of the job.
Education and Experience:
Bachelor’s degree and 7 years of related professional experience or equivalent professional experience in lieu of degree.