Senior Secretary

Job title:

Senior Secretary

Company

NHS

Job description

Are you looking for an exciting new challenge in a place to take your career to the next level? Would you like to join a friendly, progressive, innovative team and play a part in the transformation of pathology services across South Yorkshire and Bassetlaw? Do you want to work in a fully UKAS-accredited, modern laboratory environment where you can make a difference?These roles sits within the Microbiology Admin Team who provide admin support based at the Northern General Hospital and requires an experienced and proactive senior secretary with a proven track record in managing and team working in a hospital environment. The post holder must have a proven ability of working independently and take a proactive approach in their work.The Laboratory Medicine Directorate is divided into several specialist departments including Automated Blood Sciences, Specialist Blood Sciences, Blood Transfusion, Point of Care Testing, Microbiology, Virology and Histology. These departments have laboratories at both the Northern General Hospital and the Royal Hallamshire Hospital in Sheffield and in some instances are also networked with other external NHS Trusts.The Directorate provides an analytical service that assists in the diagnosis of infection and disease in inpatients, outpatients, and community services in addition to offering specialist testing services to other hospitals.Main duties of the jobDaily oversight in running of the administrative and clerical office, ensuring adequate staffing levels are in place including implementing rotas.Undertake effective prioritization of own workload and the coordination of activities and duties related to the role.Ensure efficient office processes to meet turnaround time targets and prioritize workload of other more junior members of the team.Analyse information to identify trends, reorganise working practices, and report findings to the Service Coordinator.Maintain operational procedures, standards, and recommend improvements for a high-quality service reporting anomalies to the Service Coordinator.Assist in reviewing and implementing policies and procedures to meet local and national guidelines.Ensure efficient throughput of daily workloads to achieve set targets.About usThe South Yorkshire and Bassetlaw (SYB) Pathology Partnership fully integrates the pathology services delivered on behalf of the Partner Trusts within the Integrated Care System (ICS) footprint; Barnsley Hospital NHS Foundation Trust, Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust, Sheffield Children’s NHS Foundation Trust, Sheffield Teaching Hospitals NHS Foundation Trust and The Rotherham NHS Foundation Trust.The Pathology Partnership will provide the best possible service for patients and clinicians, improving health outcomes, delivering quality and efficiency benefits and ensuring a sustainable workforce for the longer term.DetailsDate posted19 May 2025Pay schemeAgenda for changeBandBand 4Salary£26,530 to £29,114 a year pa/pro rata for part time staffContractPermanentWorking patternFull-timeReference number190-0332-DIRJob locationsThe Northern General HospitalSheffieldS5 7AUJob descriptionJob responsibilitiesPlease view the attached Job Description and Person Specification documents for full details regarding this post.When completing your application please ensure that you clearly demonstrate how you meet the role criteria. Job descriptionJob responsibilitiesPlease view the attached Job Description and Person Specification documents for full details regarding this post.When completing your application please ensure that you clearly demonstrate how you meet the role criteria.Person SpecificationEducation and QualificationsEssential

• Level 4 qualification e.g. diploma or NVQ level 4 qualification or equivalent experience
• GCSE (or equivalent) in English and Maths at grade C/4 or NVQ 3 in Business Admin/ Customer Care or equivalent experience

Desirable

• IT qualification to Level 2 or 3 and/or EDCL

ExperienceEssential

• Extensive experience of secretarial/ clerical/administration duties
• Experience of working in a confidential environment
• Experience of meeting objectives and deadlines in a fast-paced environment
• Experience of producing documents to a high standard of presentation with good accuracy

Desirable

• Minute taking experience Audio typing experience
• Experience of staff management. HR policies and procedures and appraisal process.
• Experience with NHS/Healthcare software systems
• Recent & relevant experience working in a multidisciplinary environment

Skillls and KnowledgeEssential

• Working knowledge of Microsoft Office package (word, excel, access. etc)
• Effective Communication skills, written and oral
• Strong time management, adaptability to change, and efficient handling of workload priorities.
• Knowledge of office related health and safety standards
• Ability to build relationships, work under pressure, and contribute to a high-quality service
• Commitment to role.

Person SpecificationEducation and QualificationsEssential

• Level 4 qualification e.g. diploma or NVQ level 4 qualification or equivalent experience
• GCSE (or equivalent) in English and Maths at grade C/4 or NVQ 3 in Business Admin/ Customer Care or equivalent experience

Desirable

• IT qualification to Level 2 or 3 and/or EDCL

ExperienceEssential

• Extensive experience of secretarial/ clerical/administration duties
• Experience of working in a confidential environment
• Experience of meeting objectives and deadlines in a fast-paced environment
• Experience of producing documents to a high standard of presentation with good accuracy

Desirable

• Minute taking experience Audio typing experience
• Experience of staff management. HR policies and procedures and appraisal process.
• Experience with NHS/Healthcare software systems
• Recent & relevant experience working in a multidisciplinary environment

Skillls and KnowledgeEssential

• Working knowledge of Microsoft Office package (word, excel, access. etc)
• Effective Communication skills, written and oral
• Strong time management, adaptability to change, and efficient handling of workload priorities.
• Knowledge of office related health and safety standards
• Ability to build relationships, work under pressure, and contribute to a high-quality service
• Commitment to role.

Expected salary

£26530 – 29114 per year

Location

Sheffield

Job date

Wed, 21 May 2025 01:48:34 GMT

To help us track our recruitment effort, please indicate in your email/cover letter where (jobs-near-me.eu) you saw this job posting.