Senior Support Administrator

Here at DNV, what we do matters. Whether it’s helping the Energy Industry transition to a more decarbonised and sustainable future or helping safeguard life, property and the environment, every day, what you do will make a difference. This is our shared purpose and one our people are proud to be part of. 

Our Opportunity:

Our world-renowned Risk Advisory department is looking for an exceptional office administrator/PA to provide an extensive range of administrative support to facilitate the smooth running of our fast-paced department.

Based from our modern Loughborough offices, you will report directly to our Head of Department, and be responsible for providing a variety of administrative, planning and management information support to the Department Head and her wider leadership team when required, including:

• Diary management, travel arrangements, car hire, hotel bookings, travel visas, equipment and processing travel expenses
• Preparing business presentations and reports via PowerPoint, Excel and Power BI, using content supplied by the Head of Department
• Event organisation e.g. department yearly conference, leadership meetings (including agenda preparation), external events (including booking venues, accommodation, travel)
• Ensuring information relating to the department and its staff is up to date, and is accurately reflected on internal systems, e.g. mailing lists, organigrams, photo gallery, business CVs
• Arranging assistance with AV / video conferencing facilities
• Become Basware Cloud super-user, able to deal with complex invoicing arrangements and processing of orders via our system and provide training and support to the wider team. (Full training in Basware Cloud will be provided)
• Managing the procurement of business supplies for the department, including IT equipment, stationary, PPE, and ad hoc items as requested
• Supporting the management of information assets including maintaining the laptop inventory

This is an exciting opportunity to be part of a team, who help make our planet safer and more sustainable every day. We hope that your passion and motivation will contribute to our shared success in achieving this. Upon joining you’ll have a structured induction programme to help get you familiar with our team, systems and processes to get you up to speed. 

We value all our people and the contributions they make to our business, so it’s important that our rewards make us all feel valued here. That’s why we offer a flexible reward and benefits package, allowing you to choose the things that matter most to you, including;

• Excellent career development opportunities
• Non-contractual profit share scheme
• Lifestyle benefits: 26 days annual leave + bank holidays, opportunity for up to 10 days unpaid leave, sabbatical leave, flexible working options
• Wellbeing benefits: (inc Private Medical, Dental Insurance, Health Assessments, Gym allowance). Company contribution towards eye tests and glasses (for computer/laptop users), and Flu Vaccinations. Also, our Employee Assistance Programme (EAP) provides free and confidential support for issues including work, family, relationships, money and health and we provide free fruit in our offices
• Financial Benefits: including a Pension Scheme with employer pension contributions up to 9%, Life Assurance and Income Protection
• Travel benefits: Season Ticket Loan, Cycle to Work Scheme, Electric Vehicle Salary Sacrifice Scheme (for personal use)
• Access to employee retail discount site for high street and on-line shopping

DNV is an Equal Opportunity Employer and gives consideration for employment to qualified applicants without regard to gender, religion, race, national or ethnic origin, cultural background, social group, disability, sexual orientation, gender identity, marital status, age or political opinion. Diversity is fundamental to our culture and we invite you to be part of this diversity.

In trying to keep our essential requirements to a minimum, we have identified the following skills and behaviours as critical to thrive in this role:

• Strong organisation and administration skills, developed in a similar administrative role. Demonstrates the ability to take initiative in decision making, planning and prioritising own activities and arrangements of others, to meet strict deadlines
• Flexible, adaptable with a “can-do” attitude when under pressure or faced with changing volumes of work. Able to maintain attention to detail, quality and accuracy
• Numerate with excellent verbal and written communication skills. Has ability to interpret and produce informative and engaging business presentations and reports, whilst maintaining high levels of confidentiality
• Highly developed interpersonal and customer-facing skills, collaborates proactively seeking to understand and resolve problems, empathetic and responsive
• Proficient in the use of Microsoft applications and Office 365 (specifically Excel and Powerpoint), with ability to learn new tools, software and systems and use these to identify ways to enhance our efficiency and work processes

About Energy Systems

We help customers navigate the complex transition to a decarbonized and more sustainable energy future. We do this by assuring that energy systems work safely and effectively, using solutions that are increasingly digital. We also help industries and governments to navigate the many complex, interrelated transitions taking place globally and regionally, in the energy industry.

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