Service Discipline Clerk

Contents

• Location
• About the job
• Benefits
• Things you need to know
• Apply and further information

78 Squadron, Swanwick, Sopwith Way, Southampton, SO31 7AY

About the job

Job summary

Do you have excellent organisation and communication skills with a keen eye for detail and looking for an exciting new opportunity in administration? Are you a team worker with the ability to use your own initiative? If the answer is yes, then we are looking for an enthusiastic and motivated Service Disciple Clerk to join our Air Human Resources team of dedicated military personnel providing support to the Southern Region. This interesting and rewarding role is a full-time position working 37 hours per week. We recognise flexible working practices will give you the opportunity to enjoy a healthy work-life balance, while ensuring you deliver your outcomes effectively and efficiently. We also recognise the benefits of face to face working, there is an expectation that you would be in the office at least 60% of the time.

Located at Swanwick, this varied role you will see you operate as part of a larger team delivering administrative support to military personnel in service discipline matters and assist them in receiving medallic recognition for their service.

Job description

You will provide assistance and support to the Officer Commanding Service Discipline and the Senior Non commissioned Officer for service discipline related matters including: 

• Providing guidance regarding disciplinary matters and misconduct of Service Personnel. 
• Understand, comply with and provide advice on all current orders and publications applicable to personnel administration.
• Administering the process for individuals appearing at civilian and service court and maintaining discipline records using online software.
• Compiling and processing service discipline and administrative documentation for cases involving military personnel.
• Maintaining records of RAF Fitness Tests and compiling administrative action documents for test failures.
• Processing discipline checks for Service personnel using online software.
• Process disciplinary paperwork as required including on unit hearings.
• Process discipline checks as and when requested for Service personnel.
• Process applications for part-time employment, send out approval letters and update the register.
• Process Disclosure and Barring Services (DBS) checks, verify personnel, deal with any DBS enquiries, maintaining records with Certificate information.
• Process any other medals applications that require manual application.
• Provide cover for local Senior Non Commissioned Officer.
• Manage the disciplinary email multiuser as required, actioning miscellaneous queries.

Person specification

As the successful candidate you will support the Air Human Resources Team South B Squadron in the delivery of service discipline management at the Unit in order to enhance and sustain operational effectiveness. The duties will include the administration of disciplinary and administrative casework, along with honours and awards queries and submissions.

You will have a good attention to detail, with the ability to work effectively as part of a team and under your own initiative. The role requires an excellent ability to communicate and competence in using online networks and digital platforms in addition to a high level of working knowledge of Microsoft Office Tools.

Behaviours

We’ll assess you against these behaviours during the selection process:

• Seeing the Big Picture
• Changing and Improving
• Delivering at Pace
• Communicating and Influencing
• Making Effective Decisions
• Working Together

Benefits

Alongside your salary of £26,235, Ministry of Defence contributes £7,600 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%

Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements. 

The post does not offer relocation expenses. 

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period. 

Please Note: Expenses incurred for travel to interviews will not be reimbursed. 

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts. 

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/. 

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments. 

MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights. 

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : Emma Acton
• Email : [email protected]

Recruitment team

• Email : [email protected]

Further information

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: [email protected].

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