• SHAREOK Program Coordinator – 

Job Number:

250622 

Organization

: University Libraries

Job Location

: Oklahoma-Norman-Norman Campus

Schedule

: Full-time

Work Schedule: 8:00 am to 5:00 pm Monday – Friday

Work Type: Onsite

Salary Range: Targeted salary $52,000 – $58,000 based on experience

Benefits Provided: Yes 

Required Attachments: Resume, Cover Letter, Other Document (See Job Requirements for details) 

Job Description

The University of Oklahoma Libraries seeks a highly motivated and experienced SHAREOK™ Program Coordinator within the Digital Strategies and Innovation Division. Reporting to the Associate Dean for Digital Strategies and Innovation, the successful candidate will be responsible for coordinating shared governance and leading the outreach, operation and strategic growth of the SHAREOK™ Consortium, a joint institutional repository serving the University of Oklahoma (OU) and the University of Central Oklahoma (UCO).

As the home for the intellectual output of these institutions—including digital theses and dissertations, faculty publications, and open access materials— SHAREOK™ plays a critical role in preserving and providing access to scholarly content. The Program Coordinator will serve as the primary liaison between University Libraries’ development teams, the SHAREOK™ governing body, and member institutions, ensuring seamless coordination across multiple stakeholders. This position will work collaboratively with the Institutional Repository Librarian to improve the repository in alignment with established standards and best practices to make SHAREOK™ a vital scholarly communication tool.

Key responsibilities include establishing operational efficiency; coordinating and leading member meetings; leading the development of and managing the consortia governance structure to foster a collaborative environment; and assisting in the planning for long-range strategic plans. The Program Coordinator will also lead efforts to analyze data, generate reports, organize program events, manage budgets, and ensure compliance with program and institutional policies. Additionally, the successful candidate will be tasked with administering grants and contracts, performing project management, and developing policies and documenting procedures that align with the goals and objectives of the consortium.

This position requires strong organizational skills, a collaborative spirit, and the ability to engage with university departments, external funding sources, and outside organizations to ensure the ongoing success of the SHAREOK™ Consortium.

Special Instructions to Applicants:

Applicants must attach the following documents in pdf format:

• Cover Letter
• Resume
• List of 3 Professional References

Hire will be contingent on submission of academic transcripts.

• Best consideration date for this position is April 7, 2025.******

Job Requirements

Required Education: Bachelor’s Degree, AND:

• 48 months of related experience

Equivalency Substitution: Will accept 48 months of experience in lieu of Bachelor’s degree to equal 96 months of related experience. 

Skills and Qualifications:

• Minimum one year of progressively responsible experience coordinating daily operations of a programmatic library or academic service including managing related projects to ensure success of the program.
• Experience with scholarly communication, open initiatives, and institutional repositories in academic libraries.
• Skill in effectively evaluating projects and programs and producing comprehensive reports contributing to the development of long-term program plans.
• Ability to supervise staff and communicate directions and expectations effectively.
• Excellent oral and written communication skills, including the ability to effectively communicate with end-users at varying technological skill levels.
• Skill in creating policies, procedures, and ensuring adherence to agreements.
• Ability to present in professional settings to a variety of academic audiences.
• Ability to collaborate with educational institutions and organizations for program development.
• Critical thinking skills, including an aptitude to research, collect, and analyze data and prepare reports or responses to inquiries.
• Ability to successfully create technical documentation, including workflow and product documentation to establish and improve shared workflows.
• Excellent organizational and time management skills. Highly organized and able to handle multiple projects and deadlines.

Certifications:

• None

Advertised Physical Requirements:

• Sits for prolonged periods. Communicate effectively. Manual dexterity.

Department Preferences:

• Master’s degree in Library and Information Science or equivalent from an ALA-accredited program or advanced degree in a relevant field. 
• Knowledge of repository standards and institutional repository practices.
• Familiarity with Copyright and Author rights in scholarly publishing.
• Knowledge of consortial frameworks.
• Experience in software testing, accessibility, and user experience evaluation.

Supervision: Potential for supervisory duties.

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

Hiring contingent upon a Background Check?: Yes

Special Indications: None 

Job Posting

: Mar 12, 2025

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