Site Office Manager

Reporting to the Senior Director, Finance & Administration the Site Office Manager will also manage and be supported by an administrative assistant. In this role you will co-ordinate overall the Uxbridge office’s operations by ensuring the business environment and supports are in place for staff associated with the office to enable them to efficiently and safely undertake their duties. You will liaise with and support various departments and teams in Regeneron (HR, Facilities, IT, EHS, Accounting, Communications, etc.) to complete tasks.

A typical day might include:

• Key customers: Support the Uxbridge Site Head, and Senior Director Finance & Administration as required.
• Vendors / purchase orders: Works alongside the Strategic Sourcing & Procurement team raising requisitions. Manages relationships with vendors, service providers, and landlord. Supports vendor set-up and on-boarding, signing of agreements and confidentiality agreements. Supports efforts to get invoices paid.
• Meetings/calls: Attends meetings at the request of the senior management team, document minutes of the meetings and distribute minutes to all relevant parties.
• Health & Safety: Under guidance of the EHS group, reviews and updates health and safety policies and ensures they are observed. Interacts with all employees to ensure that their health and safety needs are met. Acts as the Office First Aid & Fire Safety representative.
• Facilities Projects – Manages office space, oversees refurbishments and layout needs. Ensures that all employees have an appropriate environment to undertake their duties in the office, when employees return to the office Post Covid. Supports employees as required with needs to work from home, for example by procuring furniture and equipment.
• Office supplies: Co-ordinate, manage and order all office supplies with approval from the Site Head and/or Senior Director, Finance & Administration. Manage all Inventories. Use office credit card to make some payments.
• Couriers: Organise couriers
• New starters and leavers: Support induction of new starters, supply of equipment, etc; organise for equipment to be collected from leavers, etc.
• IT: Support the IT department with tasks in the Uxbridge office.
• Administrative support: Organises and maintains data in spreadsheets; generate reports; organises paperwork; and other related administrative duties as required.
• Record management: Manages procedures for retention, protection, retrieval, transfer, and disposal of records.
• Communications: Acts as the main point of contact for the Corporate Communications team for the European Business Office. Supports Digital Communications in keeping the Uxbridge Intranet Page up to date.
• Other interactions: Daily interaction with Administrative Assistant, line manage this person, providing guidance and mentorship as required. Fill in for them if they are out of the office.
• Travel and Expenses: Responsibility for the office ghost card for travel bookings, and prepare expense submissions for the office PCard.
• Contributes to team efforts to achieve operational efficiency and a positive working environment. Supports the organisation of team socials and events
• Various other support responsibilities as needed.

This role might be for you:

We require a BA/ BSc with a minimum of 2-3 years of experience in a similar role. We are opening to substituting experience for education. Key competencies we are looking for include ability to deal with ambiguity, proactive and persistent, ability to look at issues from different perspectives.

Does this sound like you? Apply now to take your first step towards living the Regeneron Way! We have an inclusive and diverse culture that provides comprehensive benefits, which often include (depending on location) health and wellness programs, fitness centers, equity awards, annual bonuses, and paid time off for eligible employees at all levels!

Regeneron is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion or belief (or lack thereof), sex, nationality, national or ethnic origin, civil status, age, citizenship status, membership of the Traveler community, sexual orientation, disability, genetic information, familial status, marital or registered civil partnership status, pregnancy or parental status, gender identity, gender reassignment, military or veteran status, or any other protected characteristic in accordance with applicable laws and regulations. The Company will also provide reasonable accommodation to the known disabilities or chronic illnesses of an otherwise qualified applicant for employment, unless the accommodation would impose undue hardship on the operation of the Company’s business.

For roles in which the hired candidate will be working in the U.S., the salary ranges provided are shown in accordance with U.S. law and apply to U.S.-based positions. For roles which will be based in Japan and/or Canada, the salary ranges are shown in accordance with the applicable local law and currency. If you are outside the U.S, Japan or Canada, please speak with your recruiter about salaries and benefits in your location.

Please note that certain background checks will form part of the recruitment process. Background checks will be conducted in accordance with the law of the country where the position is based, including the type of background checks conducted. The purpose of carrying out such checks is for Regeneron to verify certain information regarding a candidate prior to the commencement of employment such as identity, right to work, educational qualifications etc.

Read Full Description