Site Support Administrator – Seascale

About the role

Our projects are more than just your opportunity to make your mark. They’re an opportunity to stretch, test and develop your expertise. Join our Balfour Beatty Kilpatrick team as a Site Support Administrator at Sellafield, Seascale and you’ll deliver complex work that really matters to our business, and the world around you.

Role Purpose:

• The Site Administrator provides comprehensive administrative support to the site team, ensuring the smooth operation of site-based activities. They play a key role in documentation control, compliance monitoring, logistics coordination, and communication flow between the site and head office

What you’ll be doing

• Manage incoming and outgoing documentation (drawings, RFIs, permits, etc.)
• Maintain up-to-date registers for documents, drawings, and correspondence.
• Ensure all documentation complies with company standards and project requirements
• Handle day-to-day administrative duties, including site access, onboarding, and
• scheduling.
• Maintain records of site inductions, training, and safety briefings.
• Support timesheet processing, equipment logs, and material deliveries.
• Assist in tracking HSE compliance documentation and certifications.
• Prepare and submit regular site reports, including daily progress, attendance, and
• logistics.
• Coordinate the ordering and delivery of site materials and consumables.
• Track and log receipt of goods and ensure proper documentation.
• Liaise with internal departments, subcontractors, and suppliers.
• Serve as a point of contact for administrative queries and information dissemination.

Who we’re looking for

• Strong organisational and multitasking skills.
• Excellent attention to detail and accuracy.
• Proficient in MS Office Suite
• Effective communication skills (written and verbal).
• Ability to work independently in a fast-paced, site-based environment.
• Familiarity with construction site operations and terminology.
• Qualification in Business Administration or related field (desirable).
• Experience with document control systems and project management software

Why work for us

Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.

Why join us?

As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that’s right for you and your life. Here are some of our key benefits:

• Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
• 25 days paid annual leave (pro rata)
• Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
• Pension, share incentive plan, volunteering leave, recognition schemes and much more…

About us

Balfour Beatty Kilpatrick is a leader in mechanical, electrical, plumbing (MEP) and mechanical, electrical and instrumentation (ME&I) solutions.

We design, install and maintain the complex systems and technologies that underpin the UK’s national infrastructure and bring buildings to life.

Diversity and inclusion

At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion

To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence ‘Employer Recognition Scheme’ and actively encourage applications from Armed Forces personnel, veterans and reservists.

As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/

We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at: candidaterecruitmentqueries@balfourbeatty.com.

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