Specialist Paralegal (Real Estate)

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Paul Hastings is a leading international law firm that provides innovative legal solutions to many of the world’s top financial institutions and Fortune Global 500 companies. With a strong presence throughout the U.S., Asia, Europe, Latin America, and the Middle East, we have the global reach and extensive capabilities to provide personalized service wherever our clients’ needs take us. As one of the world’s leading law firms, we seek dynamic individuals who share our commitment to service, innovation, and professional growth.

We have an opening for a Specialist Paralegal to support our Real Estate Department.

The Specialist Paralegal applies knowledge of real estate processes and its associated procedures to provide fundamental assistance to lawyers.

In this capacity, the Specialist Paralegal will:

• Perform work in an efficient and cost-effective manner so as to permit the Firm to reasonably collect fees for such work;
• Meet expectations of billable hours target of 1,725 (unless otherwise specified);
• Review and summarize title commitments and underlying exception documents; identify problematic exceptions, liens, easements, and encumbrances for further review;
• Coordinate with title companies regarding issuance of title commitments, loan and owner proformas, and final title policies;
• Draft title objection notices and assist attorneys in communicating curative requirements;
• Order, track, and review ALTA/NSPS land title surveys for accuracy, completeness, and consistency with the ALTA/NSPS survey standards;
• Analyze surveys for encroachments, access points, easements, and other site control matters;
• Review legal descriptions for inclusion in real estate instruments, including mortgages to be recorded, ensuring clarity, accuracy, and alignment with title and survey data;
• Coordinate with surveyors and title officers to confirm legal description correctness and resolve inconsistencies;
• Abstract key terms from real estate documents, including easements, leases, declarations, and reciprocal easement agreements (REAs);
• Organize, manage, and maintain due diligence materials and related document databases;
• Communicate directly with title companies, surveyors, and other third-party vendors regarding document delivery, corrections, and technical clarifications;
• Assist attorneys in preparing title, survey and zoning analysis reports for internal and/or client-facing use;
• Assist with closings by preparing and finalizing transactional and legal documents, creating closing binders, updating closing checklists, tracking status updates, preparing signature page packets and coordinating signature pages from various parties;
• Order and review lien searches and corporate organizational documents;
• Draft and file UCC financing statements;
• Partner and coordinate with internal resources and outside vendor services as needed;
• Direct work and train team members accordingly;
• Coordinate with other areas/departments of the Firm where overlap exists to develop efficient procedures/communications to streamline processes and satisfy various department needs;
• Work overtime as required; travel as required, and
• Handle additional related projects as assigned.

Proficiencies:

• Advanced proficiency in MS Outlook and web-based conference call/web-sharing applications;
• Advanced proficiency in MS Word and document editing/comparison applications;
• Advanced proficiency in MS Excel and spreadsheet/database applications;
• Advanced proficiency in MS PowerPoint and presentation applications;
• Advanced proficiency with timekeeping and expense reporting applications; and
• Strong knowledge of legal billing processes.

Qualifications:

• Bachelor’s Degree (preferred);
• At least 10 years of relevant commercial real estate experience (required); and
• At least 10 years of real estate paralegal experience (required).

Employees will be provided with an excellent career opportunity in a collaborative environment, in addition to a generous total compensation package with the opportunity to earn bonuses based on individual contribution and firm profitability.

The salary wage range that we expect to pay for this position is a minimum of $105,900 and a maximum of $155,400 annually. The actual pay wage may vary based on experience or other relevant factors.

Eligible employees can participate in the Firm’s comprehensive benefits program, which include the following:

• Medical, Dental, Vision, Life/AD&D, Long Term Care, and Short- and Long-Term Disability
• Flexible Spending Account and Health Savings Account
• Healthcare Concierge and Advocacy
• Lifestyle Spending Account
• Voluntary 401(k) Plan and Profit Sharing
• 10 Paid Holidays per year and a generous PTO Program
• Family Support including Paid Parental Leave, Fertility Benefits, Breast Milk Shipping, Back-up Child Care, Elder Care, and Tutoring
• Wellbeing programs (Employee Assistance Program, Relationship Support, Mental Health and Well-Being Events)
• Retirement Plan Consulting
• Anniversary Bonus Program
• Professional Development Programs
• Transportation and Commuter Benefits
• International Travel Insurance
• Auto/Home/Pet Insurance
• Prepaid Legal Insurance
• Employee Discounts
• And More!

The Firm has a range of inclusion initiatives including our Paul Hastings Affinity Networks (PHANs), Women’s Initiative, and PH Balanced. These initiatives, which are voluntary and open to all, provide a firmwide forum to share experiences, as well as an opportunity to participate in a supportive network with common interests.

Paul Hastings is an equal opportunity employer. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.

Paul Hastings LLP is an equal employment and affirmative action employer F/M/Disability/Vet/Sexual Orientation/Gender Identity.

 

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