Sponsored Projects Administrator

Sponsored Projects Administrator

Central Support Staff – Pennsylvania-Pittsburgh – (24006987)

The Sponsored Projects Administrator will provide professional level management for the pre- and post-award process of sponsored project and contract management in assigned department(s) within the Dietrich School of Arts and Sciences, Office of the Dean. This includes duties such as account activations, monthly reconciliations of sponsored project accounts, subcontracts and service agreements, no-cost extensions, material transfer requests, budget and award modification requests, salary and non-salary expense transfers, completion and processing of non-competing continuation applications and progress reports, meetings with faculty to review their accounts, verification of salary expenditures and effort reporting on sponsored projects, expense projections, and account closings. Successful candidates must have excellent communication skills and a commitment to supporting a diverse and inclusive work environment. Candidates must have strong analytical skills and should be proficient using Microsoft Office software. Prior sponsored project experience and proficiency in the following programs is desirable: PERIS (Huron Grants), Oracle (PRISM), Panther Express, and PittWorx.

Job Summary

Performs pre- and post-award accounting duties for complex grants and contracts. Prepares, negotiates, and monitors grants, contracts, and budgets. Maintains award-related schedules, prepares complex government applications and reports, and interprets policy and procedure. Monitors account activity, performs internal audits, resolves complex issues, and reviews routine financial documents. Develops and implements accounting techniques and procedures for operational improvements and assists with managing special projects and preparing operating budgets.

Essential Functions Will use a computer extensively. S/he must be capable of verbal, written and electronic communication.

Physical Effort Position sedentary. Able to type for long periods of time (3-4 hours per day).

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

Assignment Category Full-time regular

Job Classification Staff.Grants & Contracts Specialist III (Pre & Post-Award)

Job Family Research

Job Sub-Family Grants & Contracts

Campus Pittsburgh

Minimum Education Level Required Bachelor’s Degree

Minimum Years of Experience Required 2

Will this position accept substitution in lieu of education or experience? Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule Monday – Friday, 8am – 4:30pm

Work Arrangement Remote: Teams working from different locations (off-campus).

Hiring Range TBD Based Upon Qualifications

Relocation Offered No

Visa Sponsorship Provided No

Background Check For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances Not Applicable

Required Documents Resume, Cover Letter

Optional Documents Not Applicable

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