Sr. Administrative Assistant

Job Location: Missouri Circuit Courts 

Why you’ll love this position: 

A position with the Missouri Judiciary provides you the opportunity to work with a variety of exceptional, hardworking people and to gain a valuable and rewarding career. It takes many types of talent to advance the mission of the Missouri Judiciary and to keep operations running smoothly. Our positions offer competitive benefit programs, growth opportunities and the ability to work with people in your community.

We are looking for a dedicated person to serve in a highly responsible executive clerical position involving complex work methods in one of the largest judicial circuits within the Missouri State Court System.

Work involves serving as assistant to the Court Administrator of the 13th Circuit. Supervision is received through personal conferences, general observation of work in progress and the review of completed work. An employee of this class performs responsible duties requiring discretion and judgment in making working decisions and has a higher level of delegated administrative responsibility and serves as liaison between Court Administrator and other court offices, organizations and other agencies. An employee of this class assists in planning to ensure efficiency of operations of office administrative functions including working with and tracking confidential matters for compliance with established policies and procedures.

Position Responsibilities:

• Serves as administrative assistant to Court Administrator; makes administrative decisions within designated areas; screens callers and visitors and refers matters to appropriate staff.
• Processes state and county payroll, entering data into perspective electronic data bases.
• Prepares information and answers questions in order to relieve superior of administrative and technical procedures; maintains schedule of appointments.
• Processes and maintains confidential personnel record keeping system for circuit employees which include records of applications, hours worked, leave, payroll, and personal data. Participates in preparing reports on personnel activities, salary calculation and other personnel matters.
• Assists in creating and publishing job advertisements to solicit applicants; maintain contact with applicant referral sources. Notify rejected applicants and refer qualified applicant to court officials.
• Prepares selected court meeting agenda’s; type notices and distribute to committee members, and works on special assignments as requested.
• Prepares correspondence and variety of forms dealing with administrative matters;
• Processes building maintenance requests and Requisitions for disposal of assets.

Required Knowledge, Skills and Abilities

1. Knowledge of business English, spelling, punctuation, and arithmetic.
2. Knowledge of court procedures and policies, legal documents, laws, and legal factors pertaining to the court.
3. Knowledge of organization operations, functions, and scope of authority of the court or activity to which assigned.
4. Knowledge of modern office practices and procedures.
5. Ability to understand and follow oral and written instructions.
6. Ability to make moderately complex decisions in accordance with laws, regulations and departmental policies and procedures.
7. Ability to maintain administrative and general records and to prepare reports and answer questions from records.
8. Ability to perform difficult office management assignments.
9. Ability to establish and maintain effective working relationships with others.
10. Skill in the operation of modern office equipment.

Minimum Qualifications:

• High School Graduate or GED
• Four years of administrative clerical experience is a plus
• Strong organizational skills
• Working experience with Microsoft Word and Excel is a must.

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck.

• At the discretion of the appointing authority, a county paid circuit court employee who is hired into a state paid circuit court position may be paid the salary currently paid by the county or the salary the employee would have been paid had they been originally hired as a state employee, whichever is less. At the discretion of the appointing authority, a state employee transferring to the circuit court from another state agency may be paid at a salary in the appropriate pay range that is equivalent to their current salary, provided the salary does not exceed the salary paid to current circuit court employees in equivalent job classes who have equivalent years of service. The employee’s current job class, pay range, and salary paid by the other state agency shall be certified in writing by an appropriate administrative authority from that state agency.

Applications are available electronically at:

http://www.courts.mo.gov/hosted/circuit13/other/jobs.htm

Or

Completed applications may be submitted electronically in PDF format to BNE-Jobs-Juvenile@courts.mo.gov or returned to the Boone County Juvenile Office at the Boone County Courthouse, 705 East Walnut, Columbia, Missouri 65201.

Applications will be received until 5:00 p.m., November 1, 2024 or until position is filled.

EOE & in Compliance with ADA

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