STAFF ASST

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BID/JOB ANNOUNCEMENT

STAFF ASSISTANT

Department of Family and Support Services

(Children’s Services Division)

Number of Positions: 1

(Additional vacancies possible pending budget approval)

Starting Salary: 68,616

This position is open to the public and all current City employees covered under the City’s collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) – BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND

1. Check the box on your profile titled “Currently employed by the City of Chicago”

2. Enter your employee ID (located on your pay stub labeled ‘payee/employee number’)

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID Application

Applications for this position will be accepted until 11:59pm CDT on 06/29/2026

Under direction, assists in the performance of specialized administrative support duties, and develops and implements management methods to improve organizational performance; and performs related duties as required.

ESSENTIAL DUTIES:

* Central point of contact for Deputy Commissioner.

* Ensure daily communication including manage phone, coordinate calendar, schedule meetings.

* Position will be responsible for providing administrative support and managing assigned tasks and special projects/initiatives associated with the program administration of DFSS Children’s Services and other divisional programs.

* Provides technical assistance and support to staff and contracted agencies, and other program partners for DFSS Children’s Services and other assigned programs and services. Convenes, coordinates, and facilitates meetings and other communications with contracted agencies and other partners, as needed to resolve operational issues, share best practices, and improve program performance.

* Reviews and compiles program reports, including monthly reports from staff, contracted agencies, identifying trends, informing program operations, and ensuring accuracy of data.

* Maintains centers’ property inventories.

* Creates program promotion flyers, documents and brochures.

* Follows-up on work order requests from the children’s services division and escalates critical issues.

* Assists with Citywide Special Events and Activities

* Performs other duties and fulfills additional responsibilities as needed.

Additional duties may be required for this position

Location: Department of Family and Support Services

Address: 1615 W. Chicago Ave, Chicago IL 60622

Shift: Mon – Fri, 9:00am – 5:00pm

THIS POSITION IS IN THE CAREER SERVICE

MINIMUM QUALIFICATIONS:

Graduation from an accredited college or university with a Bachelor’s degree

or higher in Business Administration, Public Administration or a related field, plus one (1) year of administrative experience.

Should the above criteria not be fulfilled, the following options are

acceptable:

* Five (5) years of administrative work experience

Or

* Graduation from an accredited college with an Associate’s degree in Business Administration, Public Administration or a directly related field, plus three (3) years of administrative work experience.

Licensure, Certification, or Other Qualifications:

N/A

SELECTION REQUIREMENTS:

This position requires applicants to complete an interview which will include a skills assessment test as part of the interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral and written parts of the interview will be selected.

Preference will be given to candidates possessing the following:

* Previous experience in budgeting and financial management

* Previous experience coordinating and/or managing special projects and initiatives.

* Previous experience documenting status and outputs of projects and processes

* Proficient in Microsoft Office, Canva, Adobe Suites

* Previous experience analyzing and reporting on detailed program performance data and information.

For Information on our employees benefits please visit our benefits website at:

https://www.chicago.gov/city/en/depts/fin/benefits-office.html

For Information on our salary and title structure visit our classifications website at:

https://www.chicago.gov/content/dam/city/depts/dhr/supp_info/JobClassification/2025_Classification_and_Pay_Plan.pdf

APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago in an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.

City of Chicago

Brandon Johnson, Mayor