Student Cases & Engagement Administrator

Job title:

Student Cases & Engagement Administrator

Company

Cardiff University

Job description

School / DirectorateCardiff Business SchoolAdvertStudent Cases & Engagement AdministratorJoin a fantastic Professional Services team in the world first Public Value business school!An exciting opportunity has arisen to work at Cardiff Business School. We are looking for an experienced and detail-oriented administrator to work within the student cases team within Cardiff Business School. This team provides comprehensive professional administrative support to teaching and students in the Business School for the management of student cases and engagement, including the timely progression and resolution of academic misconduct, academic appeals, student disciplinary matters, student complaints and Office of the Independent Adjudicator (OIA) requests.Working under the direction of the Student Cases and Engagement Officer, the Student Cases and Engagement Administrator will also support the coordination and administration of the monitoring of student engagement, progress applications for students’ Extenuating Circumstance requests and support relevant School Committees and Boards, including School Extenuating Circumstance Groups.This post is full-time (35 hours per week), advertised on a fixed term basis until 31 July 2025.Salary: £27,344 – £30,505 per annum (Grade 4).Date advert posted: Monday, 25 November 2024Closing date: Thursday, 12 December 2024Cardiff University is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We believe this can be achieved through attracting, developing, and retaining a diverse range of staff from many different backgrounds who have the ambition to create a University which seeks to fulfil our social, cultural and economic obligation to Cardiff, Wales, and the world. In supporting our employees to achieve a balance between their work and their personal lives, we will also consider proposals for flexible working or job share arrangements. Cardiff Business School is particularly looking to recruit from under-represented groups within the School.Applications may be submitted in Welsh, and an application submitted in Welsh will not be treated less favourably than an application submitted in English.Post Reference Number19315BRJob DescriptionKey Duties

• Provide detailed advice and guidance on student administrative process and procedure (in particular, the area of student support) to internal and external customers, using judgement and creativity to suggest the most appropriate course of action and where appropriate, contributing to the resolution of more complex issues.
• Collaborate with others in order to make recommendations for developments of established processes and procedures.
• Establish working relationships with key contacts to help improve service levels, developing appropriate communication links with the University’s Schools/Directorates and outside bodies as required.
• Undertake a variety of administrative duties to support the team and School, such as:

o Co-ordinate extenuating circumstances arrangements for UG and PG students.
o Co-ordinate the appeals process for UG and PG students.
o Co-ordinate the Unfair Practice Process for UG and PG students.
o Co-ordinate the student disciplinary and complaints process.
o Co-ordinate the School Engagement and Academic Progress process for UG and PG Students.

• Gather and analyse data to inform decisions, establishing basic trends and patterns in data (e.g. student progress, attendance, unfair practice) and creating reports as appropriate.
• Instruct and guide other employees across the University within extenuating circumstances, student cases and student monitoring as required.
• To coordinate processes, adjustments and support required for students with disability.
• To act as Secretary or provide support to School Committees/Boards/meetings as required, including:

o Scheduling meetings, booking rooms, publishing details to internal and external members.
o Preparation of agendas and standard documentation.
o Maintaining and updating details of internal and external membership of Committees and Boards.
o Minuting meetings and Boards, preparing agenda, minutes and other papers for approval and circulation.General Duties

• The post-holder should be able to demonstrate alignment with the School’s values, developed in conjunction with its Public Value strategy.
• Abide by all University policies and undergo personal and professional development that is appropriate to the role and which will enhance performance.
• Contribute to the wider activities of the School’s Professional Services.
• Ensure that an understanding of the importance of confidentiality is applied when undertaking all duties.
• Perform other duties occasionally which will be consistent with the role.

Salary Range Max.30,505GradeGrade 4Salary Range Min.27,344Job CategoryAdmin / ClericalAdditional InformationThis role is eligible to be offered on a blended working basis, meaning that as well as spending time working on campus you can also choose to spend some time working from another location, e.g. your home. The University is committed to offering this flexibility, wherever the role and business need allows, supporting work-life balance.We want to employ people with a wide variety of experiences. We welcome applications from all sections of the community regardless of sex, ethnicity, disability, sexual orientation, trans identity, relationship status, religion or belief, caring responsibilities, or age. We are particularly seeking applications from candidates who come from backgrounds that are underrepresented at the University, including people from Black, Asian and Minority Ethnic communities.We are looking for a team player who will work with colleagues to provide a great service to staff and students. You don’t need to have worked for a University before; this is an opportunity to show your potential and start or continue your career at Cardiff University.This role may be an opportunity for you to build on your experience from working in a previous administrative role or environment with particular interest in an editorial role showing your transferable skills and aptitude to be successful in the role. You should be enthusiastic about developing your knowledge and skills to become a valued member of the team.Your application will be assessed against the following essential and desirable criteria for the role. Please copy and paste this section into a new document and give clear examples of how you can evidence meeting each criteria by writing under each one. You can draw on elements from any aspect of your life (e.g. work, home, education/qualifications or community life) as long as you focus on their relevance to the role.Please save your supporting statement in a separate document with the title [YOURNAME-BR NUMBER-JOB TITLE] and attach it to your application in the recruitment system. Please note that these are also the criteria shortlisted applicants will be assessed against at interview and/or by other means (e.g. a skills test).Cardiff Business School
Cardiff Business School is a leading business and management school in the UK, holding AACSB and AMBA accreditations and ranked 1st for its Research Environment and 2nd on Research Power (REF2021). The School has a Public Value purpose and focuses on the co-creation of high quality, interdisciplinary education and knowledge that delivers economic, social and environmental value. The School’s activities are oriented towards five Grand Challenges: Decent work, fair and sustainable economies, future organisations, good governance, and responsible innovation.Career PathwayAdministrative SupportPerson SpecificationEssential Criteria1. Substantial experience of working in an administrative role or office environment, with a high level of interaction with users of a service and an emphasis on customer service.
2. Ability to gain specialist knowledge in administrative processes and regulations relating to extenuating circumstances, student cases and monitoring.
3. Ability to set up standard office systems and procedures and make improvements as appropriate.
4. Ability to communicate specialist and complex information effectively and professionally and provide detailed advice and guidance on area of work to a range of customers with varying levels of understanding.
5. Proven ability to advise and influence key stakeholders in your area of work.
6. Evidence of ability to explore customers’ needs and adapt the service accordingly to ensure a quality service is delivered.
7. Evidence of ability to solve problems using initiative and creativity; identify and propose practical solutions and to resolve problems where there are a range of potential options available.
8. Evidence of ability to work unsupervised to deadlines, planning and setting priorities for own work.Desirable Criteria1. Experience of working in a similar role or environment e.g. Higher Education.
2. Specialist knowledge of extenuating circumstances, student cases and student monitoring.
3. Ability to use MS Access to produce queries and reports.
4. Ability to speak/understand Welsh or a willingness to learn.

Expected salary

£27344 – 30505 per year

Location

Cardiff

Job date

Wed, 27 Nov 2024 07:57:12 GMT

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