Student Records Specialist

Student Records Specialist – South Campus

• Receives and evaluates all incoming high school, college and university transcripts in both paper and electronic formats.
• Receives documents and establishes TSI status based on test scores, transcripts, and related documents.
• Processes transcript requests for current and former students. Send San Jac transcripts via EDI and US mail and monitor our Parchment account for sending transcripts
• Processes Apply Texas admissions applications and update data in Banner student information system.
• Runs and use ARGOS reports and Excel to review and clean data in Banner.
• Audits graduation applications for accuracy and completeness.
• Provides support to college staff regarding admissions, TSI, transcript evaluations, and graduation.
• Reviews attendance roster forms and academic standing for students with grade changes.
• Audits data for state reporting and National Student Clearinghouse purposes.

• Tracks and reviews transcripts for reverse transfer degrees.
• Resolves duplicate records.
• Enter meningitis immunization documentation into Banner and complete audit reports.
• Tests and/or verifies software Application implementations or upgrades.
• Performs other duties as assigned.

• Knowledge of current Texas Higher education Coordinating Board (THECB) rules and regulations
• Knowledge of all aspects of Student Records Management
• Must have a high-level understanding of FERPA law.
• Must be extremely accurate and have excellent communication, proofreading, grammar, and spelling skills
• Ability to problem solve, work unsupervised, and multitask in a busy office environment
• Ability to work evening and weekend overtime hours as needed
• Ability to demonstrate the College values

• High school diploma or equivalent

• Completion of college credit

• Two (2) years of office experience in a community college or related environment
• Experience with Banner or experience with other student information systems such as PeopleSoft, Datatel, etc.

Salary Grade: 106

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req5784

Posting Close Date: 8/14/2025