Student Success Center Administrative Assistant

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Institution Northern State University

Working Title Student Success Center Administrative Assistant

Posting Number CSA02466P

Department Student Success

Physical Location of Position (City) Aberdeen

Posting Text

The Student Success Center at Northern State University is seeking a detail-oriented and organized administrative assistant to provide exceptional clerical support. This role is essential to ensuring the smooth day-to-day operations of the Student Success Center while providing excellence service to students and others.

The position will support department operations and events. The Student Success Center (SSC) is a broad department providing multiple academic resources; the SSC also hosts several student workshops, career fairs, and peer-success mentoring programs. Candidates must be able to manage requests and needs from various department units successfully and efficiently.

This position will execute and oversee all purchasing tasks for the department. The position will also be responsible for accurate data keeping and other activities to ensure accuracy in grant and other reports.

General Duties:

• Establishes and maintains computerized and manual filing systems; follows standard filing procedures for correspondence, forms, and other documents to ensure accurate storage and retrieval capabilities.
• Ensures accurate and permanent records for federal grant programs are maintained.
• Completes travel arrangements and schedules appointments to ensure necessary arrangements are made.
• Requests and manages all purchase requests and contracts for the department. Maintains records of fiscal activities to track expenditure of allocated funds, and incoming fees and other revenues.
• Monitors catering requests and scheduling approvals; partners with departmental staff and directors on events and special projects.
• Records, transcribes, and distributes meeting minutes to provide detailed records of proceedings and decision-making.
• Composes and generates letters, memos, reports, and forms, ensuring accurate documents.
• Responds to requests or questions regarding program operations; schedules and organizes follow-up appointments and meetings.
• Collaborates enthusiastically with other campus units to ensure the success of the department and to best serve students.
• Assists with communication platforms to help engage students and various campus partners.
• Hires, trains, and supervises front desk student workers.

Qualifications:

The successful candidate must be a self-starter with a high level of maturity; demonstrate a positive, helping attitude; be dependable; and possess strong communication and problem-solving skills. Successful candidates will be very organized, able to multi-task and prioritize responsibilities, and willing to learn new software platforms. Knowledge of computer applications including Outlook, Word, and Excel required. Academic background and/or work experience in education preferred. College degree preferred.

Posting Date 09/02/2025

Closing Date

Open Until Filled Yes

First Consideration Date 09/16/2025

Advertised Salary $18.80/hour

Duration of the Term 12 months

If Other, describe duration

Appointment Percent 100

Work Hours

Monday-Friday, 8:00 am to 5:00 pm with occasional night and weekend work.

Typical Hours Worked Per Week 40

Appointment Type Regular

Scope of Search External (includes Internal)

If internal, define scope of search

This position requires No Requirement

If other, please indicate

Department Description and Cultural Expectations

The Student Success Center (SSC) serves Northern students through tutoring, supplemental instruction, academic advising, career services, and testing services. The Center also houses NSU’s American Indian Circle Program and the federally funded TRIO Student Support Services, Upward Bound, and McNair programs. The Student Success Center is a part of the Division of Academic Affairs at Northern State University.

Equal Employment Opportunity Statement

Northern State University is committed to building a welcoming culture of belonging and collegiality that respects diversity in knowledge, culture and world view. Northern seeks faculty and staff who will engage with individuals of diverse backgrounds, beliefs and perspectives to increase awareness, understanding, respect and opportunity for all.

Must be authorized to work in the U.S. Sponsorship is not available for this position.

Contact Information

Please check the appropriate response that describe the cognitive requirements for this position. Analyzing, Comprehend, Frequent Change, Intense Customer Interaction, Logic, Memory, Multiple Stimuli, Pace-average, Perform calculations, Reading, Reasoning, Verbal Communication, Written Communication, Multiple Priorities

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Please designate the physical requirements of this position Fine Finger Manipulation (keyboarding, pipefitting, bench work, etc)

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Please check the appropriate response that describe the sensory requirements for this position. Hearing, Speaking, Vision (With and without corrective lenses)

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Check the appropriate box(es) that best describes the environment in which the primary function of the position is performed. Office Environment

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