Supervisor, Health Information Management (HIM), Long Term Care (LTC)

Sanford Health is one of the largest and fastest-growing not-for-profit health systems in the United States. We’re proud to offer many development and advancement opportunities to our nearly 50,000 members of the Sanford Family who are dedicated to the work of health and healing across our broad footprint. 

Work Shift:

8 Hours – Day Shifts (United States of America)

Scheduled Weekly Hours:

40

Union Position:

No

Department Details

Summary

The Supervisor, Health Information Management (HIM), Long Term Care (LTC) provides leadership for health information management (HIM) at a long term post-acute care, assisted living or senior living location. Maintains knowledge of and ensures compliance with HIM related policies and procedures. Demonstrates current knowledge of the regulatory environment for industry segment.

Job Description

Responsible for leading staff in an effective and efficient manner. Supervises the day-to-day operational flow of work and adjusts staffing to volumes and site priorities. Delegates assigned work to employees based on skill level and experience. Provides leadership and technical expertise to employees in area of responsibility.

Has working knowledge of and ensures compliance with health information management related policies and procedures. Provides oversight to the disclosure of protected health information, including responses to requests for copies, subpoenas and court orders. Reports privacy-related complaints or breaches. Assures safeguards and systems are in place to maintain confidentiality of medical records and protected health information. Maintains a system for filing, retention and destruction of medical and clinical records. Audits medical records according to state and federal regulations for accuracy, timeliness and completion.

Oversees and performs record analysis and/or abstracting and recognizes the relation of a complete medical record. Applies knowledge of disease processes, anatomy, physiology, medical terminology, state laws and other regulatory standards in the analysis of the medical record.

Requires knowledge and application of coding guidelines and regulations in the assignment of diagnosis codes and sequencing specific to location and department guidelines. Appropriately group medical diagnosis codes. Ensures the assigned code accurately describes the services or condition of the resident/patient and is entered into the appropriate systems. Collaborates as necessary to ensure correct codes are reported for billing, and that Medicare is only billed for items or services necessary based on a resident’s/patient’s documented medical condition. Assures documentation is present for items or services that were ordered and provided.

Completes and oversees admission and discharge related processes as it pertains to HIM role. Management of forms scanned into the patient medical record.

Provides orientation and training to new HIM employees, as well as continuing education to existing employees on medical record organization and content, record completion, confidentiality, documentation standards and error correction procedures. Monitors staff performance and provides feedback to employees. Possesses knowledge in Health Insurance Portability and Accountability (HIPAA) privacy and security regulations. Demonstrates excellent communication skills while exercising sound judgment and decision-making.

Qualifications

Associate degree in Health Information Management/Technology required. In lieu of education requirement, may consider the equivalent of two years of HIM experience.

Previous experience with health information management preferred. Long term care facility, acute hospital or clinic preferred. Leadership abilities with skills to function within a team of health care professionals.

Registered Health Information Technician (RHIT) or Registered Health Information Administrator (RHIA) preferred.

Sanford is an EEO/AA Employer M/F/Disability/Vet. 

If you are an individual with a disability and would like to request an accommodation for help with your online application, please call 1-877-673-0854 or send an email to talent@sanfordhealth.org.

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