Supervisor – Records and Information Management

#WeAreONEOK – Fortune 500 company. 100+ years in business. Leading midstream service provider. Safety first. Sustainable operations. Environmentally responsible. Employee focused.

JOB SUMMARY

ONEOK is seeking a Supervisor of Records and Information Management to join our team! This position entails leading a team of five designers who are responsible for drafting and drawing facility records (P&IDs and CAD files). The role offers a hybrid schedule, requiring in-office presence three days a week.

Job Profile Summary

Supervise and oversee the records and information management (RIM) program.

Essential Functions and Responsibilities

• Assist with setting goals and objectives of the RIM program that supports the organization’s strategic plan, keeping the program credible and defensible
• Collaborate with stakeholders to achieve awareness and integration of the RIM program
• Ensure staff is trained on RIM program; ensure business segments with RIM program roles are appropriately trained
• Manage the records retention schedule through established processes
• Develop training programs and deliver RIM program training to functional groups
• Manage and measure the effectiveness of the RIM program
• Serve as a record custodian and oversee archived records to ensure they are secure throughout their lifecycle and preserved and managed over time
• Conduct regular assessment of the RIM program to identify any areas of concern and develop action items to close gaps, initiate tasks to close gaps and drive improvement
• Research and recommend new RIM approaches, methodologies, policies and procedures to effect continuous improvement
• Develop and sustain business relationships with internal customers to maximize support and accomplish established goals
• Champion projects by communicating and marketing to stakeholders consistent with organization goals and objectives
• Direct, train and guide staff members to maximize their potential as a RIM professional by fostering a positive team environment

Education

• Bachelor’s Degree in information systems, library science, business management, related degree, or an equivalent combination of formal education and the following job related experience

Work Experience

• Experience in information resources management, information systems and technology, administrative management, or law as it applies to RIM
• Experience in use and software applications such as: Excel, Word and PowerPoint
• Experience reading and interpreting legal documents, agreements, reports, correspondence, and company policies and procedures
• Experience leading, supervising, interacting, advising and communicating effectively

Knowledge, Skills and Abilities

• Ability to: collaborate with organizations within an enterprise to successfully implement and maintain a comprehensive records and information management program
• Ability to: research, develop and deliver presentation materials, conduct meetings, provide training and deliver presentations
• Ability to: communicate and/or exchange information; conduct oral presentations

Licenses and Certifications

• CRM, CRA, IGP or CIP preferred

Strength Factor Rating – Physical Demands/Requirements

• Sedentary Work – Exerting up to 10 pounds of force occasionally (Occasionally: activity or condition exists up to 1/3 of the time) and/or a negligible amount of force frequently (Frequently: activity or condition exists from 1/3 to 2/3 of the time) to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Strength Factor Description – Physical Demands/Requirements

• Standing: Remaining on one’s feet in an upright position at a work station without moving about (Occasionally)
• Walking: Moving about on foot (Frequently)
• Sitting: Remaining in a seated position (Constantly)
• Lifting: Raising or lowering an object from one level to another (includes upward pulling) (Occasionally)
• Carrying: Transporting an object, usually holding it in the hands or arms, or on the shoulder (Occasionally)
• Pushing: Exerting force upon an object so that the object moves away from the force (Occasionally)
• Pulling: Exerting force upon an object so that the object moves toward the force (includes jerking) (Occasionally)
• Climbing: Ladders, Stairs (Occasionally)
• Balancing: Maintaining body equilibrium to prevent falling (Occasionally)
• Stooping: Bending the body downward and forward by bending the spine at the waist (Occasionally)
• Kneeling: Bending the legs at the knees to come to rest on the knee or knees (Occasionally)
• Crouching: Bending the body downward and forward by bending the legs and spine (Occasionally)
• Crawling: Moving about on the hands and arms in any direction (Occasionally)
• Reaching: Extending hands and arms in any direction (Constantly)
• Handling: Seizing, holding, grasping, turning or otherwise working with the hand or hands (Manual Dexterity) (Constantly)
• Fingering: Picking, pinching or otherwise working with the fingers primarily (Finger Dexterity) (Constantly)
• Feeling: Perceiving such attributes of objects/materials as size, shape, temperature, texture, movement or pulsation by receptors in the skin, particularly those of the finger tips (Constantly)
• Talking: Expressing or exchanging ideas/information by means of the spoken word (Frequently)
• Hearing: Perceiving the nature of sound by the ear (Frequently)
• Tasting/Smelling: (Occasionally)
• Near Vision: Clarity of vision at 20 inches or less (Constantly)
• Far Vision: Clarity of vision at 20 feet for more (Frequently)
• Depth Perception: Three-dimensional vision; ability to judge distances and spatial relationships so as to see objects where and as they actually are (Frequently)
• Vision: Color – The ability to identify and distinguish colors (Constantly)

Working Conditions/Environment

• Employee is subject to inside environmental conditions

Working Conditions

• Well lighted, climate controlled areas (Constantly)
• Frequent repetitive motion (Constantly)
• CRT (Computer Monitor(s)) (Constantly)

Travel

• Travel to other locations required

Driving

• Based on assigned tasks, employee may be assigned a company vehicle requiring the applicable driver’s license

ONEOK is an equal opportunity employer committed to diversity and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, sex, pregnancy, sexual orientation, age, religion, creed, national origin, gender identity, disability, military/veteran status, genetic information or any other categories protected by applicable law.

The job description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of ONEOK.

ONEOK is committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request an accommodation email HRSolutions@ONEOK.com or call 1-855-663-6547.

Expected Salary Range

$106,000.00 – $160,000.00

Read Full Description