Supervisory Records and Information Management Specialist

Summary

See below for important information regarding this job.

Position will be filled at any of the locations listed below. Site specific salary information as follows:

Battle Creek, MI: $86,962 – $113,047

Columbus, OH: $90,669 – $117,866

Dayton, OH: $90,178 – $117,227

Fort Belvoir, VA: $99,200 – $128,956

New Cumberland, PA: $99,200 – $128,956

Ogden, UT: $86,962 – $113,047

Philadelphia, PA: $95,694 – $124,398

Richmond, VA: $90,751 – $117,972

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Duties

• Ensures that the organization’s strategic plan, mission, vision, and values are communicated to the staff and integrated into the program’s strategies, goals, objectives, work plans, products and services.
• Articulates and communicates tasking, project, problems needing resolution, actionable events, milestones, and program issues to assigned staff, and provides deadlines and time frames for completion.
• Directs/mentors assigned staff on appropriate problem-solving methods and techniques. Maintains program and administrative records and relevant background documents and provides RIM policies, procedures and written instructions.
• Maintain current knowledge to answer staff questions on procedures, policies, directives, etc.
• Conveys the staff’s findings and recommendations to RIM management, program officials, the public, and other customers on issues that have an impact on RIM’s objectives, work products and tasks.
• Provides consultation and operational guidance to EIRAs on the identification, segregation, maintenance, retention, and disposition of records and information.
• Responsible for overseeing and validating access to electronic records and information maintained in the Records Management Application (RMA) and shared network drives to mitigate risk of unauthorized access.

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Requirements

Conditions of Employment

• Must be a U.S. citizen
• Tour of Duty: Set Schedule
• Security Requirements: Non-Critical Sensitive with Secret Access
• Appointment is subject to the completion of a favorable suitability or fitness determination, where reciprocity cannot be applied; unfavorably adjudicated background checks will be grounds for removal.
• Fair Labor Standards Act (FLSA): Exempt
• Selective Service Requirement: Males born after 12-31-59 must be registered or exempt from Selective Service.
• Recruitment Incentives: Not Authorized
• Bargaining Unit Status: No

Qualifications

To qualify for a Supervisory Records and Information Management Specialist, your resume and supporting documentation must support:

A. Specialized Experience: One year of specialized experience that equipped you with the particular competencies to successfully perform the duties of the position and is directly in or related to this position. To qualify at the GS-12 level, applicants must possess one year of specialized experience equivalent to the GS-11 level or equivalent under other pay systems in the Federal service, military, or private sector. Applicants must meet eligibility requirements including time-in-grade (General Schedule (GS) positions only), time-after-competitive appointment, minimum qualifications, and any other regulatory requirements by the cut-off/closing date of the announcement. Creditable specialized experience includes:

• Serves as a first-line supervisor for DLA Enterprise Information and Records Analysts (EIRA) located at multiple geographical sites across the Enterprise, providing Records and Information Management (RIM) services to all DLA activities.
• Responsible for implementing and managing the DLA RIM program on behalf of the agency to include both core mission and administrative records.
• Directs/mentors assigned staff on appropriate problem-solving methods and techniques.
• Quality reviews Enterprise file plans ensuring Records and Information Analysts (EIRA) are overseeing the management and disposal of DLA records in accordance with Agency records schedule.
• Reviews evaluations conducted by staff and analyzes the program for areas of potential non-compliance (laws, regulations, and policy) and risk (costs, security, and operations).
• Responsible for overseeing and validating access to electronic records and information maintained in the RMA and shared network drives to mitigate risk of unauthorized access.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

Substitution of education may not be used in lieu of specialized experience for this grade level.

Additional information

For Important General Applicant Information and Definitions go to: http://www.dla.mil/portals/104/documents/careers/GenAppInfoDef.pdf

Reemployed Annuitants: This position does not meet criteria for appointment of Reemployed Annuitants. The DoD criteria for hiring Reemployed Annuitants can be found at: http://www.esd.whs.mil/Portals/54/Documents/DD/issuances/140025/1400.25-V300.pdf

Information for Veterans is available at: http://www.dla.mil/Careers/Programs/veterans.aspx. As of 23 December 2016, Military retirees seeking to enter federal service in the Department of Defense now require a waiver if they would be appointed within 180 days following their official date of retirement.

Drug-Free Workplace:The Defense Logistics Agency (DLA) has established a Drug-Free Federal Workplace Policy. All applicants tentatively selected for DLA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with DLA for a period of six months. This policy extends to random testing for the use of illegal drugs by employees who occupy testing designated positions defined as sensitive in Section 7(d) of Executive Order 12564. The Defense Logistics Agency’s Drug Free Workplace Plan’s drug testing panel includes testing for the following illegal substances: marijuana, cocaine, opiates (codeine/morphine), 6-Acetylmorphine (heroin), phencyclidine, amphetamines (amphetamine/methamphetamine), methylenedioxymethamphetamine (MDMA), methylenedioxyamphetamine (MDA), oxycodone, oxymorphone, hydrocodone, and hydromorphone. ADVISORY: By using cannabidiol (CBD) products you are risking a positive drug test result for marijuana.

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• Benefits
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• A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
• Review our benefits
• Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

The assessments for this job will measure the following Competencies:

• Program Analysis
• Program Management
• Communication

Once the application process is complete, a review of your resume and supporting documentation may be completed and compared against your responses to the assessment questionnaire to determine if you are qualified for this job. The rating you receive is based on your responses to the assessment questionnaire. The score is a measure of the degree to which your background matches the competencies required for this position. If your resume and/or supporting documentation is reviewed and a determination is made that you have inflated your qualifications and or experience, you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your rating.

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How to Apply

To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section.

The complete application package must be submitted by 11:59 PM (EST) on the closing date to receive consideration.

• To begin, click Apply Online to access an online application. Follow the prompts to select your USAJOBS resume and/or other supporting documents. You will need to be logged into your USAJOBS account or you may need to create a new account.
• You will be taken to an online application. Complete the online application, verify the required documentation, and submit the application.
• You will receive an email notification when your application has been received for the announcement.
• To verify the status of your application, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the More Information link for this position. The Application Status page will display the status of your application, the documentation received and processed, and your responses submitted to the online application. Your uploaded documents may take several hours to clear the virus scan process.

To preview the questionnaire, please go to https://apply.usastaffing.gov/ViewQuestionnaire/12642968.

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Agency contact information

Jesime Freet Jesime Freet

Phone

445-737-2868

Email

[email protected]

Address

DLA Information Operations J6

8725 John J Kingman Rd

Ft Belvoir, VA 22060-6221

US

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Next steps

Once you successfully complete the application process, you will receive a notification of receipt. Your application package will be reviewed to ensure you meet the basic eligibility and qualifications requirements, and you will receive a notification. A review may be completed of your online questionnaire and the documentation you submitted to support your responses. Applicants that are found among the most highly qualified may be referred to the hiring official for consideration, and you will receive a notification of referral. The selecting official may choose to conduct interviews, and as part of the selection process, applicants may be required to complete additional supplemental documents. Once the selection is made, you will receive a notification of the decision. If interviews are conducted, DLA uses a technique called Behavior Based Interviewing (BBI). Be sure to check your USA Jobs account for your notification updates.

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