JOB DESCRIPTION

 

VACANCY ANNOUNCEMENT

 

 Supply Chain and Business Support Senior Officer

Plan International is a development and humanitarian organization that advances children’s rights and equality for girls. We strive for a just world, working together with children, young people, our supporters and partners in over 75 countries. Our programs are underpinned by a core of defined values, including transparency and accountability, team collaboration, inclusion and integration, as well as the overall ambition to empower girls and young women as legacy.

 

Plan International has been working in Fiji since 2021 and We actively unite children, communities and other people who share our mission to make positive lasting changes in children’s and young people’s lives. We support children to gain the skills, knowledge and confidence they need to claim their rights to a fulfilling life, today and in the future. We place a specific focus on girls and women, who are most often left behind.

 

The role holder will provide a proactive and comprehensive administration and support service to the D4 Program Area Office team as well as playing crucial roles in ensuring efficient and effective logistical and administrative support. The position is responsible for overseeing various aspects, including procurement, supply chain management, fleet management, asset management, administration, and general logistics aligning with Plan Policies and Guidelines, Applicants with the right to work in Fiji, Solomon Island and Papua New Guinea will be prioritised.

 

 

Do you have what it takes to be successful in this role?

 

 

Supply Chain Accountabilities

 

• Coordinate with project team to prepare Annual Procurement Plan
• Managed purchasing processes of goods and services
• Conduct market assessment and update supplier database.
• Ensure documentations are complete and clear as part of payment processes
• Update procurement status tracking
• Establish Long Term Agreements to achieve efficiency and best value for money
• Protect the procurement activity from fraud, waste, and manipulation
• Ensure active participation in humanitarian response including updating the Minimum Preparedness Action
• Manage and regular updating of the Master Asset Database; coordinate with other offices and ensure that the asset database is properly maintained and regularly updated as per Plan policies and Operations Manual guidelines.
• Coordinate with project team for fleet planning, and mobilisation of vehicles based on programme needs

 

Business Support Accountabilities

• Responsible for general services support, such as arrange accommodation for visitors, supervise janitors and cleaners and ensure office utilities and equipment are in place and functional
• Oversight of the front office operations that ensures a clean, hygienic and risk-free working environment in line with occupational health and safety guidelines.
• Prepare regular Payments for office repairs and maintenance, distribution of supplies, equipment and fixed asset as well as other clerical and administrative services such as photo-developing/copying, security services and housekeeping
• Maintain, update, and submit an office/guesthouse cost tracker and any other admin reporting
• Ensure the First Aid kits are stocked and replenished with genuine products

 

Technical Expertise, Skills and Knowledge

• Manage multiple and work with distant colleagues to form a virtual efficient Operations team;
• Demonstrate understanding of Plan International admin and procurement policies and procedures.
• Solution-oriented and applies a con-do attitude
• Moderately tech-savvy
• Bachelor degree in economic, financial, another relates filed.
• At least 3 years’ experience in administration and Procurement functions in INGOs
• Able to work with little supervision in humanitarian emergency and development context
• Good interpersonal and team working skills
• Data management and reporting skills.
• Computer and System knowledge, SAP, MS word and excel
• Communication, facilitation, coordination and negotiation skills is required.
• Excellent language verbal and written/ speaking (English and Arabic).
• Understand contacts of humanitarian/ plan international values and mission/ mandates.
• Ability to manage competing priorities and expectations from internal and external stakeholders   and remain calm and resilient in the face of pressure.
• Experience in the use of enterprise resource planning (ERP) software such as SAP

Location: Preferably PNG, Solomon or Fiji

Type of Role: Full Time

Reports to: APAC Regional Supply Chain Specialist

Grade: C2

Closing Date: 11 August 2025.

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International”s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.