Supply & Logistics Specialist (Planning and Replenishment) , P3 , TA (364 Days) Copenhagen,Denmark, #130576

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job – it is a calling.

UNICEF is a place where careers are built: we offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package.

Visit our website to learn more about what we do at UNICEF.

For every child, a fair chance 

The Warehouse and Inventory Management Centre (WIMC) of UNICEF Supply Division i) manages efficient and effective warehouse operations in Copenhagen and the network of hubs, ii) provides oversight and plays a normative role in supporting the management of warehouse operations in-country offices, especially during emergencies, iii) coordinates with procurement centres and ECU to ensure optimal stock levels for the Emergency Supply List and safety stock, iv) manages the forecast and replenishment process, v) supports optimization projects, vi) supports capacity building by deploying warehousing experts and vii) leads SD’s work on kit-packing.

How can you make a difference? 

Under the supervision of the Supply and Logistics Manager (WIMC), the incumbent will be responsible for effective replenishment of standard stock materials in SD managed warehouses with optimal stock levels to meet demand.

If you would like to know more about this position, please review the complete Job Description here:  130576_ToR Supply Logistics Specialist – Planning and Replenishment – WIMC,P3_October 2024.pdf

Summary of key functions/accountabilities:

1. Overall Materials Planning
2. Operational planning and replenishment
3. Collaboration with relevant stakeholders
4. Technical and advisory support on materials planning

1. Overall Materials Planning

• Ensure effective replenishment of standard stock materials in SD-managed warehouses and hubs with optimal stock levels to meet demand.
• Determine replenishment strategies, inventory levels and material forecasts for Material Planning.
• Determine appropriate replenishment methodology (e.g. reorder point, forecast, buffer and safety stock) to support fill rates and inventory objectives
• Participate in developing the annual workplan related to replenishment and inventory management.
  Creation and management of material related KPIs and measures to ensure accurate understanding of material availability.

2. Operational planning and replenishment

• Responsible for managing and maintaining optimum inventories of standard-stock materials to meet scheduled kit production and customer demands.
• Review MRP shortage and replenishment reports. Review Purchase Requisitions on a daily basis for accuracy, need and conversion into Purchase Orders.
• Creation and maintenance of detailed material planning parameters in SAP.
• Review material settings to maintain optimum inventory levels to achieve fill rates, limit stock-outs and minimize slow moving and obsolescence.
• Identify materials with no further use or that have reached the minimum remaining shelf-life, recommend actions and draft report for review by the Property Survey Board.

3. Collaboration with relevant stakeholders

• Liaison with procurement and warehouse teams to ensure all material plans are up to date and responsive to changes in material requirements.
• Expediting material availability through liaison with procurement and teams involved with inbound material processing.
• Liaise with key stakeholders to develop inventory plans, buffers, and safety stock to meet demand.
• Participate in emergency coordination, implementation and monitoring meetings with internal and external partners and establish close collaboration with respective centers in SD.

4. Technical and advisory support on materials planning

• Serves as the Subject Matter Expert (SME) for planning and material control functions for UNICEF’s ERP system for the teams working with the system.
• Manages, maintains, and recommends continuous improvements to SAP supply chain modules. Analyze the supply chain and inventory control performance of the UNICEF warehouse systems and drive forward visibility of the process and continuous improvement of SAP systems and reports.
• Draft SOPs for stock replenishment and provide input to inventory-related policies, procedures, and guidelines.

To qualify as an advocate for every child you will have…

Minimum requirements:

Education:

• An advanced university degree (master’s degree) in Business Administration, Engineering, Manufacturing, Management, Supply Chain Management, Logistics, Procurement, or a related field is required.
• A first-level university degree (Bachelor’s Degree) in a relevant technical field (as identified above), in conjunction with seven (7) years of relevant work experience in supply, logistics, procurement, contracting, administration and/or other directly related technical field, may be taken instead of an advanced university degree.

Work Experience:

• A minimum of five (5) years of relevant experience, at the national and international levels, in supply, logistics in general and warehouse and inventory management in particular, procurement, contracting, administration, and/or other directly related technical fields is required.
• At least 2 years of experience with Materials Planning in a manufacturing environment.
• Demonstrated experience working in the SAP ERP system, including Materials Requirements Planning (MRP), Materials Management (MM), and Production Planning (PP) modules.
  Experience in functional requirements analysis with SAP supply chain modules.

Skills

• Strong understanding of supply chain processes, from needs assessment, through planning, procurement and contracting, logistics and delivery, monitoring and evaluation.
• Ability to work strategically to realize organizational goals, develop strategies, set clear visions.
  Strong communication and presentation skills. Ability to present ideas in a clear and concise manner. Ability to communicate with all level of the hierarchy.
• Ability to influence both supply chain and technical leaders to support inventory management strategy recommendations.
• Strong interpersonal skills and ability to work effectively with staff at all levels both internally and externally.
• Strong analytical skills with the ability to define metrics (KPI’s) and identify issues through root cause analysis.
• Ability to utilise Business Intelligence systems to extract data and generate reports.
• Extensive knowledge of purchasing, demand management, forecasting, MRP system functionality as well as knowledge of the production.
• Strong knowledge of latest developments and technology in supply chain management
• Excellent Microsoft Office skills with strong analytical abilities.
• Ability to supervise, support, and guide a team.
• Multi-tasker and a good team player.
• Rigorous and flexible.

Language Requirements:

• Fluency in English is required. Knowledge of another official UN language or the local language of the duty station is considered an asset.

Desirables:

• Health supply chain management experience is an advantage.
• Humanitarian work experiences an advantage.

For every Child, you demonstrate…

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

The UNICEF competencies required for this post are…

(1) Builds and maintains partnerships

(2) Demonstrates self-awareness and ethical awareness

(3) Drive to achieve results for impact

(4) Innovates and embraces change

(5) Manages ambiguity and complexity

(6) Thinks and acts strategically

(7) Works collaboratively with others 

Familiarize yourself with our competency framework and its different levels.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

We offer a wide range of measures to include a more diverse workforce, such as paid parental leave, time off for breastfeeding purposes, and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. UNICEF is committed to promoting the protection and safeguarding of all children. All selected candidates will undergo rigorous reference and background checks and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

UNICEF appointments are subject to medical clearance.  Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled.

Remarks:

As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.

UNICEF’s active commitment to diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable underrepresented groups are encouraged to apply.

Government employees who are considered for employment with UNICEF are normally required to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason. 

UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants’ bank account information.

In this role, you will collaborate with colleagues across multiple locations. For effective collaboration, we encourage flexible working hours that accommodate different time zones while prioritizing staff wellbeing.

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates.

Additional information about working for UNICEF can be found here.