Team Administrative Assistant

About the role

Imperial College London is a world Top 10 university with an international reputation for excellence in teaching and research. The Capital Projects and Estates Management Team of the Property Division who help manage one of the largest built estates in the University sector. The department delivers a comprehensive range of services to an academic community who are world leaders in the provision of Engineering, Medicine, Natural Sciences, Business Management, Research and Teaching.

Working within the Capital Projects and Estates Management Team, this position will play a key supportive role in monitoring and reporting on Imperial’s ambitious capital investment programme. Utilising sound administrative and organisational skills, as well as a robust approach to data to accomplish a variety of tasks, you will make an important contribution to the development of world-leading facilities for our students, researchers, staff and the wider community.

What you would be doing

In this role, you will support Imperial’s Project and Programme Managers to carry out the reporting and monitoring function of the Capital Projects and Estates Management Department. This will involve keeping accurate records of the progress of various capital projects and major building works, monitoring spending, risks, issues, performance and workload across the department. You will also help to convert this data into meaningful and legible reports and presentations for a variety of different audiences, with an eye for consistency and detail. In addition to these data-collection and reporting responsibilities, you will also assist with a variety of other administrative tasks as needed.

What we are looking for

• Proven ability to work with a variety of stakeholders, and the ability to compile and monitor progress reports
• Excellent verbal and written communication skills
• Ability to work under pressure in a busy environment
• Effective prioritisation skills and the ability to manage multiple deadlines
• Proven organisational skills, enthuasiasm and tenacity
• Advanced working knowledge of MS Office and complimentary applications (Adobe Acrobat, website content management apps, etc.)

What we can offer you

• The opportunity to continue your career at a world-leading institution and be part of our mission to use science for humanity.
• Benefit from a sector-leading salary and remuneration package (including 39 days’ annual leave and generous pension schemes).
• Access to a range of workplace benefits including a flexible working policy from day one, generous family leave packages, on-site leisure facilities and cycle-to-work scheme.
• Interest-free season ticket loan schemes for travel.
• Be part of a diverse, inclusive and collaborative work culture with various staff networks and resources to support your personal and professional wellbeing.

Further information

If you require any further details on the role please contact the Head of Projects Delivery, Thomas Louvre by email – [email protected]

Closing Date: Midnight on Sunday, 11th May 2025

Available documents

Attached documents are available under links. Clicking a document link will initialize its download.

• download: Employee Benefits Booklet.pdf
• download: Team Administrative Assistant Job Description.pdf

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