Team Administrator, Building Consultancy (Part Time, Maternity Cover) (Birmingham)

The Role

We are looking for an Administrator to join our dynamic team on a part time basis to provide administrative support to our Building Consultancy department. This is an exciting opportunity for someone to immerse themselves in a collaborative and supportive environment. 

The successful candidate will be enthusiastic, professional and well organised with excellent communication and interpersonal skills.

This will be a Fixed Term Contract for 1 year covering maternity leave. 3 days per week; 9am to 5.30pm (days flexible).

Responsibilities

• Provide proactive administration support to include audio typing
• Produce quality documents ensuring a high standard of accuracy and presentation is maintained.
• Make travel arrangements, making cost effective decisions.
• Assist with the management of the Director’s calendar, scheduling meetings to allow for travel time and booking internal meeting rooms.
• Deal with correspondence and compose written replies on behalf of the team. Take follow-up action where appropriate, redirecting if necessary.
• Draft and type documentation including letters, schedules and reports of a complex nature.
• Operate a bring-forward system for the team and ensure ready access to all relevant papers and supporting documentation for meetings.
• Receive telephone calls on behalf of the team, respond to enquiries where possible or refer the enquiry if appropriate.
• Produce professional services invoices on our CRM system, help with recovery of overdue invoices and data inputting for the processing of invoices for payment by the accounts team.
• Complete KYC and on-boarding on behalf of the team.
• Opening opportunities / projects on our CRM system.
• Maintain and update filing system, sending files to archive.
• Input expenses.
• General administrative tasks such as post processes, photocopying, scanning and filing.
• Research and book restaurants and send calendar invites to clients.
• Make bookings for venues, refreshments and equipment.

Person specification

Qualifications

• Educated to A level standard or equivalent

Experience & skills required 

• Previous experience within a busy, demanding environment
• Excellent practical use of MS office suite of products Word, Excel and PowerPoint
• Excellent communication skills, both written and spoken
• Experience in use of MS Word, PowerPoint and Excel
• Literate and numerate, with an eye for detail and presentation
• Enjoys working in a team environment
• Organised and confident, having good interpersonal skills and an approachable demeanour
• Able to prioritise workload, complete and meet tight deadlines
• Self-motivated and have confidence in one’s own ability
• Logical, systematic and have an organised approach
• Conscientious and thorough
• Ability to multi-task
• Ability to provide friendly & professional first point of contact for internal and external clients by telephone, email or letter

We are proud to offer award-winning benefits to support and reward our employees:

• Health & Leisure: Private medical cover, 25 days annual leave + public holidays (the option of purchasing up to 5 additional days via flex benefits), health screening, gym discounts, wellbeing support, volunteering opportunities, cycle to work scheme, eye care voucher, travel & retail discounts, travel insurance, concierge service, kids pass, open fairways golf card, great company culture and social events (including sports teams, charity events, art pass), perks at work
• Financial: Pension, life assurance at 8 x basic salary, group income protection (long term disability insurance), interest free season ticket loan, bonus scheme – you will be eligible to participate in the Company’s Bonus Scheme, share incentive plan, financial and mortgage advice

BNP Paribas Real Estate is committed to providing a work environment that fosters diversity, inclusion, and equal employment opportunity without regard to race, colour, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, ancestry, sexual orientation, gender identity and gender expression, or any other legally protected status.

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