Team Assistant

Company Description

Legal & General is one of Europe’s largest asset managers, providing clients and partners with complex, responsible investment solutions, across public and private markets. As a global investor, we are present where our clients most need us – from Hong Kong and Singapore, to Chicago and major European financial hubs.

Created by combining our investment management (LGIM) and asset origination (LGC) capabilities, our Asset Management division works with our Institutional Retirement and Retail divisions to benefit our clients and customers – which include individual savers, pension scheme members and global institutions – and deliver enhanced shareholder returns.

Joining us means becoming part of a market-leading team, with capabilities across the full spectrum of asset classes, with an enduring commitment to responsible investment and creating long-term, sustainable value for our clients and partners.

Job Description

We’re recruiting for a Team Assistant to join us. You will be reporting to the PA of the Chief Investment Officer & the Head of AA. Your role is to assist the senior people in the 70 people Asset allocation team, providing administration and diary support as well as organising team events and off sites. 

What you’ll be doing:

• Administrative support in day to day business management, including organising regular team meetings, social events, team events, internal training, off sites, onboard new joiners, managing aspects of event management, venue sourcing which may include travel, catering, room administration and AV facilities
• Assistant to Senior team members for diary management, travel costs, desk and room bookings. Proactively managing diaries to optimise use of a Senior PM’s / managers’ time, identifying and managing clashes with attention to detail regarding set up of appointments as well as allowing for preparation of time being allocated
• Organise Travel for team members, working alongside the Travel Manager and /or travel agency in providing supporting travel documents and visas as may be necessary
• Successfully manage and welcome external visitors by arranging refreshments, AV support and providing associated materials well in advance
• You will be the “go to” person within the department, helping new starters to find their way, updating of distribution lists via MyTech, quarterly checks on use of lockers, updating master documentation, ordering business cards, coordinating and booking internal training courses and printing of presentations
• Become pivotal in building and creating an inclusive working environment for the wider team and colleagues. Continue and improve team initiatives to enhance engagement

Qualifications

Who we’re looking for:

• Familiar with use of Microsoft package that supports administrative activities: Outlook, Teams, Excel, Word, PowerPoint and able to acquire knowledge of updated versions as they launch
• Previous experience of working in an event management, project management, secretarial, administrative, or other support role desirable
• Familiar with event organisation, travel, catering, meeting room administration and AV facilities
• Experience providing core support for a wider team and able to multitask effectively
• Can build good relationships within the business and developing excellent working relationships with PAs and business stakeholders
• Able to deal with highly confidential issues in a professional manner
• Self-motivated with a record of being able to work independently without close supervision, dealing with any situation as they arise

Whatever your role, we reward performance and behaviour with a package that looks after all the things that are important to you. Here are some of the benefits we offer: 

• The opportunity to participate in our annual, performance-related bonus plan and valuable share schemes
• Generous pension contribution
• Life assurance
• Private medical insurance (permanent employees only)
• At least 25 days holiday, plus public holidays, 26 days after 2 years’ service. There’s also the option to buy and sell holiday
• Competitive family leave
• Participate in our electric car scheme, which offers employees the option to hire a brand-new electric car through tax efficient salary sacrifice
• There are the many discounts we offer – both for our own products and at a range of high street stores and online
• In 2023, some of our workspaces were redesigned. Our offices are great spaces to connect and collaborate and have your wellbeing at the heart

Additional Information

Legal & General is a leading financial services group and major global investor, named Britain’s Most Admired Company in 2023, for the second year running. Rated top in our sector and top for inspirational leadership, we have a strong heritage and an exciting future.

We aim to build a better society for the long term by investing our customers’ money in things that make life better for everyone.

If you join us, you’ll be part of a welcoming culture, with opportunities to collaborate with people of diverse backgrounds, views and experiences. Guided by leaders with integrity who care about your future and wellbeing. Empowered through initiatives which support people to develop their careers and excel.

We strive to be open, mindful and inclusive, so are always willing to discussing flexible working arrangements and reasonable accommodations for candidates with specific needs.

If you’re open to find out more, we’d love to hear from you.

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