Team Assistant

The Team Assistant role is a newly created position, providing an excellent opportunity for someone eager to build a strong foundation in administrative and operational support across multiple stakeholders, playing a key part in streamlining workflow management, and enhancing overall team efficiency.

The position will be responsible for a range of tasks, with a primary focus on diary management, travel coordination and administrative support.

WHAT YOU’LL DO

Diary Management

• Coordinate and manage multiple calendars.
• Arrange and prioritise meetings in alignment with business objectives.
• Handle scheduling conflicts and proactively plan ahead.
• Act as the point of contact for meeting requests.

Administrative support

• Assist with expense reporting, processing and approvals.
• Provide Confluence support and maintain team documentation.
• Handle ad-hoc administrative requests to ensure smooth day-to-day operations.

Travel & logistics management

• Arrange travel bookings.
• Assist with travel approvals and ensure compliance with policies.

General team support

• Provide cover for travel team when needed.
• Support external meetings and events.
• Assist with ad-hoc EA initiatives as required.

WHAT YOU’LL GET

You’ll join a culture of collaboration and excellence, where you’ll be surrounded by curious thinkers and creative problem solvers. Motivated by a passion for continuous improvement, you’ll thrive in a supportive, high-performing environment alongside talented colleagues, working collectively to tackle the toughest problems in the financial markets.

In addition, you’ll receive:

• A competitive remuneration package, including a performance-based bonus structure.
• 27 paid vacation days plus all UK public holidays.
• Daily breakfast and lunch, along with support on commuting expenses.
• Private medical insurance, pension scheme, and ClassPass fitness membership.
• Training and continuous learning opportunities, including access to conferences and tech events.
• International transfer opportunities for global career growth.

WHO YOU ARE

• 2-4 years of experience in an administrative or team support role.
• Experience working in a corporate or professional services environment is preferred.
• Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint).
• Experience with expense reporting and travel booking systems is a plus.
• Familiarity with Confluence or similar documentation management tools is desirable.

Key skills & competencies

• Strong organisational and time management skills.
• Proactive approach.
• Detail-orientated.
• Excellent communication and interpersonal skills.
• Flexibility and adaptability, with the ability to multi-task and prioritise effectively.
• Confidentiality and discretion.

WHO WE ARE

At Optiver, our mission is to continuously improve the market. By providing liquidity and accurate pricing in various financial instruments, to multiple exchanges across the world, we participate in the safeguarding of healthy and efficient markets.

HOW TO APPLY

Apply directly via the form below, if you have any questions feel free to contact our Recruitment team via recruitment@optiver.com.

Please note:

• We do not require any assistance from third-parties including agencies in the recruitment of this role.
• We cannot accept applications via email.

DIVERSITY STATEMENT

Optiver is committed to diversity and inclusion.

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