Team Assistant

Company Description

Publicis Groupe is one of the world’s largest communications holding companies, present in over 100 countries and employing about 100,000 professionals. The Groupe is positioned at every step of the value chain, from consulting to execution, combining marketing transformation and digital business transformation.

Our Global Media team drives innovation, and this diverse opportunity allows someone to become an integral part of not one but two teams, supporting our expansion and impact across the global media landscape for the worlds most revered brands.

Job Description

The Team Assistant is responsible for providing comprehensive support to Tier 3 personnel and Directors within the PMX and Performance departments, ensuring smooth operations within these teams. They will be an efficient and confident communicator, able to prioritize tasks with an agile approach whilst managing expectations. The position will require discretion, judgment, tact, poise, and the ability to be proactive. The Team Assistant must possess superb multi-tasking skills, excellent verbal and written communication skills, a productive approach toward work, and excellent time management.

Core Responsibilities

• Provide administrative support with high degree of initiative, confidentiality, and professional demeanor.
• Provide business travel support to the PMX and Performance directorship teams, including flights and accommodation – monitoring travel schedules, create travel packs, and provide back up plans as needed.
• Coordinate meetings and events – both client facing meetings and internal team events.
• Assisting with project management tasks
• Maintain confidential files and records using judgment and discretion.
• Handle internal and external correspondence; create reports and presentations, as necessary.
• Build effective, professional relationships with co-workers, and business partners.
• Excellent communication skills, working with multiple stakeholders across different departments.
• Proactive approach to business needs, forward thinking for the changing needs for the team.
• Liaising with 3rd party vendors on travel booking.
• Provide holiday cover to the EA/PAs within the teams – Maintain calendars using Microsoft Outlook. Schedule meetings using knowledge and good judgment of priorities.
• Order new starter tech including mobile phones. Create induction schedules and be a point of contact for their first day.

Qualifications

• Excellent time keeping and resilience to handle the fast-paced nature of this role.
• 3+ years of experience in administrative role supporting executive level employees.
• Proficient with Microsoft Office (Excel, Word, PPT and Outlook).
• Extremely positive attitude towards being a team player
• Excellent communication skills.
• Ability to multi-task and prioritize; demonstrate agility and flexibility.
• Strong organizational skills.
• Attention to detail and accuracy.
• Excellent relationship building skills.
• Ability to handle sensitive and confidential information with integrity.
• Passion and enthusiasm for the position and the organization.

Additional Information

Our Commitment to Diversity & Inclusion

As part of our dedication to create an inclusive and diverse workforce, Publicis Groupe UK is committed to equal access to opportunity for people without regard to race, age, sex, disability, neurodiversity, sexual orientation, gender identity or religion. We are committed to providing reasonable adjustments for employees with disabilities and for candidates in our application process. If you need assistance or adjustment due to a disability, please contact us. 

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