Team Coordinator

Joining Arup

Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.

Are you passionate about building a more sustainable future? At Arup we work to find solutions for some of the world’s most complex problems – providing expertise across all areas of the built environment from strategic approach and planning to design and engineering.

Join us and you will have the freedom to push boundaries, develop new skills and work on some of the world’s most inspiring projects. We believe that by giving our people the freedom to be creative, we will produce work that continuously redefines quality across our firm. Whatever the role or specialism, our people are passionate about what they do, they believe in our values and are happy to come to work every day. And this is why people choose to work here and stay.

Watch this short clip to discover how Arup are shaping a better world and how you could be a part of it!

The Opportunity

An exciting opportunity has arisen for an experienced team coordinator to provide robust and proactive support to all team members, including leaders.

This is a pivotal support role and will make a significant impact on how our teams operate and engage with our clients. The role will involve being the ‘go to’ person within the team, supporting colleagues in producing quality deliverables and ensuring smooth operations.

You will make an impact in this role by…

• Demonstrating sound knowledge in Arup procedures and in-house systems, promoting and demonstrating best practice, generating ideas and acting as a change agent when needed.
• Collaborate in project administrative activities in line with client – this will include high-profile project work as well as routine administrative tasks, workload spreadsheets, gathering finance information or helping the project team in adhering to internal procedures.
• Working on promoting projects, including promotion via social media platforms in collaboration with the marketing team.
• Duties could include producing quality documents in line with the Arup brand, proofreading content to ensure consistency and good style, editing and making suggestions for improvements to text and presentations, creating first draft PowerPoint presentations if required.
• Working collaboratively with both project and business development and marketing teams in work winning activities.
• Managing team holiday, absence administration and identifying welfare activities which arise from staff changes.
• Supporting new starters and their induction into Arup and the team, ensuring that their experience is smooth and enjoyable.
• Taking ownership of organising social and staff events, and working in collaboration with the business development and marketing team on client events.
• Assisting with recruitment, working with our internal resourcing team to schedule interviews with candidates.
• Assisting team and team leaders with diary management. Proactively gathering relevant details, booking meeting rooms and proactively liaising with relevant teams to organise AV requirements and refreshments required.
• Attending and taking minutes for meetings, capturing actions and proactively ensuring that actions are completed.
• Understanding the link between all Business Services disciplines and being able to draw on these relationships to deliver high quality outputs both to internal and external clients.
• Being aware of H&S best practice, identifying risks, breaches or specific needs. Taking on H&S roles (workstation assessor, fire marshal or first aider). Being aware of possible risks when making site visits

To achieve in this role, you are likely to …

• Demonstrate solid experience in a similar role, ideally in professional services, multi-disciplinary environment.
• Be an excellent communicator, both written and verbal
• Be experienced in standard office administrative procedures
• Demonstrate sound knowledge of Microsoft packages, including solid PowerPoint skills and ideally SharePoint.
• Have achieved a minimum of level 4 NVQ qualification or other secretarial or administrative qualification would be desirable although not essential
• Associate Membership of the Institute of Administrative Management or an interest in achieving this in future would be advantageous although not a pre-requisite

The ideal candidate will have an ability to build strong and positive relationships in a complex, multi-disciplinary environment. Furthermore, the candidate should be able to identify and utilise these relationships, ensuring efficiency within the team.

The ideal candidate must be self-aware, able to manage own resilience and be sensitive to others’ agenda. This is an essential part of the role and is key to developing valued working relationships, continually being mindful of impacts on the team, clients and internal colleagues. Continuous improvement is a key part of this role and we expect the team co-ordinator to embrace this, demonstrating a growth mind-set. The role requires a proactive approach to learning and of developing new approaches.

Willingness and ability to take ownership of tasks or internal projects is key. The individual must be a problem solver and take initiative to resolve issues that they may face.

Not ready to apply just yet, or have a few questions? Contact Drina Zupanovic at Drina.zupanovicgerard@arup.com, Please note, to ensure we remain GDPR compliant do not send your CV directly to us via this email.

What we offer you

At Arup, we care about each member’s success, so we can grow together.

Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.

We also provide Private medical insurance, Life assurance, Accident insurance and Income protection cover. In addition, you’ll have access to flexible benefits to help you look after all aspects of your wellbeing and give you the freedom and flexibility to find the best solutions for you, your family, and your individual needs.

Different people, shared values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.

We are committed to making our recruitment process and workplaces accessible to all candidates. Please contact at Drina.zupanovicgerard@arup.com, to let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.

Our Application Process

To understand what to expect next, please visit https://www.arup.com/careers/recruitment-process/

Stay safe online – Arup will never ask for your bank details as part of our recruitment process.

Recruitment Agencies – We have a Preferred Supplier List of trusted partners to assist us when required and do not acknowledge any speculative CVs or unsolicited candidate introductions from agencies not on the list.

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