WHERE PASSION + PURPOSE ALIGN

Join Introba, a global team of engineers, designers, and consultants shaping the future. Together, we elevate human experiences, build resilient communities, and protect the planet. Our Living Systems approach creates dynamic, smart, and connected environments.

With more than 1,000 team members across five countries, we are driven by curiosity, inspiring change and empowering changemakers.

We provide world-class building system engineering design, analytics, and consulting services, focusing on net-zero-first solutions using digital and AI technologies. Our culture of innovation ensures that we tackle complex challenges with sustainable and forward-thinking solutions. Our clients’ projects are our passion.

Job Summary

The Team Coordinator supports all office staff by providing comprehensive project assistance and general administrative support. This role requires maintaining a professional company image and demonstrating an excellent telephone manner.

As the Team Coordinator, this individual will deliver overall project support to the office, including but not limited to:

Responsibilities & Qualifications

Administrative Support

• Electronic project filing
• Appointments and Warranties (SharePoint and Tracking)
• Setting up project specifications on NBS Chorus and overseeing final version for issue
• Update project directories on One Deltek and Newforma
• Project uploads and downloads (not document control)
• Third party Supplier Site survey quotation administrations
• Project DBS checks
• Preferred Supplier List (PSL)
• Project playbook set up.
• Project Report and Template management
• PDF merging and conversion
• Formatting Reports
• Collating Info to create Schedules / PowerPoints and Word
• Changing/updating templates
• Purchase Order Creation and Management
• Completion of Supplier Questionnaires
• Supporting the business in general administrative duties
• Assisting the office manager.

Deltek

• Setting up new projects
• Adding additional fees
• Active/Inactive
• Updating/Creating new opportunities

Criteria:

• Proficiency in MS Office applications, particularly Excel and Word
• Fast and accurate typing skills
• Excellent administrative and organisational abilities
• Ability to manage multiple tasks and prioritise effectively
• Professional and courteous telephone manner
• Self-motivated, with the ability to work independently and use own initiative
• Strong problem-solving skills and the ability to see tasks through to completion
• A collaborative approach with the ability to work well within a team
• High level of attention to detail
• Educated to A Level standard or equivalent practical experience
• Polite, approachable, and resilient, with a friendly and professional attitude

Additional Information

All candidates must be eligible to work in the UK without company visa sponsorship.

With offices across the UK, Australia, Canada, US, and Serbia staffed by engineers, planners, designers, and consultants, we are always looking for top talent to join our ranks.

As an Introba team member, you’ll enjoy competitive pay, top-notch wellbeing benefits, and a mental health support programme. Our hybrid work model and flexible hours promote a healthy work-life balance.

We invest in your career growth with peer mentoring, soft skills training, CPD programmes, and individual development plans supported by a generous training budget.

Diversity, equity, and inclusion are core values for us. Our Employee Resource Groups offer social, educational, and outreach opportunities.

Sustainability drives our work. We’ve spearheaded initiatives like LETI and authored guides for CIBSE towards a zero-carbon future.

With offices across the UK, Australia, Canada, US, and Serbia staffed by engineers, planners, designers, and consultants, we are always looking for top talent to join our ranks.

As an Introba team member, you’ll enjoy competitive pay, top-notch wellbeing benefits, and a mental health support programme. Our hybrid work model and flexible hours promote a healthy work-life balance.

We invest in your career growth with peer mentoring, soft skills training, CPD programmes, and individual development plans supported by a generous training budget.

Diversity, equity, and inclusion are core values for us. Our Employee Resource Groups offer social, educational, and outreach opportunities.

Sustainability drives our work. We’ve spearheaded initiatives like LETI and authored guides for CIBSE towards a zero-carbon future.

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