Team Coordinators

Location: London

Joining Arup

Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.

Are you passionate about building a more sustainable future? At Arup we work to find solutions for some of the world’s most complex problems – providing expertise across all areas of the built environment from strategic approach and planning to design and engineering.

Join us and you will have the freedom to push boundaries, develop new skills and work on some of the world’s most inspiring projects. We believe that by giving our people the freedom to be creative, we will produce work that continuously redefines quality across our firm. Whatever the role or specialism, our people are passionate about what they do, they believe in our values and are happy to come to work every day. And this is why people choose to work here and stay.

Watch this short clip to discover how Arup are shaping a better world and how you could be a part of it! 

The Opportunity 

We have a number of exciting opportunities within our London office for experienced team co-ordinators to provide a robust and proactive support to all team members, including leaders. These pivotal support roles will significantly impact how our teams operate and engage with our clients. You will be the ‘go-to’ person within the team, supporting colleagues in producing quality deliverables and ensuring smooth operations.

Collaborating with the team in project administrative activities in line with client needs, and will include high-profile project work and routine administrative tasks. For example, supporting on workload spreadsheets, gathering financial information for invoicing or supporting the project team in adhering to internal procedures.

Working collaboratively with project and business development and marketing teams in winning activities – bids, PQQs and preparing documentation such as CVs, project sheets, etc.

At Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas.

You will have the opportunity do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve.

Is this role right for you?

We are looking for people who:

• Have worked in a similar role, in professional services or a multidisciplinary environment.
• Have worked with standard office administrative procedures and project administrative activities per client needs.
• Have attention to detail, diary management, attending meetings (internal and external) taking notes/actions/minutes
• Have experience in work winning activities such as bids, PQQs and preparing supporting documentation such as CVs, project sheets, etc.
• Can proactively identify where to provide assistance to team members based on prioritisation. You will be able to demonstrate excellent judgement in establishing how and where to invest your time for maximum impact
• Can prepare documents and reports for internal or external purposes, proofreading content to ensure consistency and style, editing and making suggestions for improvements to text and presentations, preparing draft PowerPoint presentations.

Not ready to apply just yet, or have a few questions? Contact Simone Haigh at [email protected] Please note, to ensure we remain GDPR compliant do not send your CV directly to us via this email.

What we offer you

At Arup, we care about each member’s success, so we can grow together.

Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.

We also provide Private medical insurance, Life assurance, Accident insurance and Income protection cover. In addition, you’ll have access to flexible benefits to help you look after all aspects of your wellbeing and give you the freedom and flexibility to find the best solutions for you, your family, and your individual needs. 

Different people, shared values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at https://www.arup.com/careers/life-at-arup/ 

We are committed to making our recruitment process and workplaces accessible to all candidates. Please contact Simone Haigh at [email protected] to let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.

Our Application Process

To understand what to expect next, please visit https://www.arup.com/careers/recruitment-process/

Stay safe online – Arup will never ask for your bank details as part of our recruitment process.

Recruitment Agencies – We have a Preferred Supplier List of trusted partners to assist us when required and do not acknowledge any speculative CVs or unsolicited candidate introductions from agencies not on the list.

Closing Date: 9th December 2024

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