Temporary Administrative Assistant

Under direct supervision and well established guidelines this position performs a variety of routine administrative/secretarial duties to support a department, school/college, program or unit. Duties include greeting visitors, data entry, faxing, filing, answering incoming calls, photocopying, making appointments, ordering supplies, and maintaining files, records, and calendars.

Position Specific Accountabilities:

• Schedule appointments, greet guests, answer phones, respond to voicemails, and respond to emails received in the department inbox. Process room reservation requests for the department conference room.
• Post jobs on 12twenty, the Career Development website. Screen employers/jobs and if necessary, direct to other departments. Field questions from employers about their job listings. Coordinate resume collections, screen resumes, and send applications when requested by employers.
• Provide administrative and basic technical support to department staff.
• Contribute to the overall success of the department by assisting all members of the office with special projects that arise throughout the year.

Loyola Marymount University Expectations

Exhibit behavior that supports the mission, vision, and values of the university. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service, especially prospective and current students, donors, and alumni.

Requisite Qualifications

Typically a high school diploma or equivalent. Bachelor’s degree preferred.

No previous experience.

Some knowledge of standard office procedures, word processing, spreadsheet, email and databases. (Word, Excel and PowerPoint). Good communication and interpersonal skills.

Schedule

This is a hybrid position (3 days in-office, 2 days remote)

Location

This position is located at the Loyola Law School campus near DTLA.

Staff Temporary (Fixed Term)

Salary range

$21.68 – $26.01 Salary commensurate with education and experience.

Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law. We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit www.lmu.edu for more information.)

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