TIMS Clerk

DATE: April 9, 2025

POSITION: TIMS Clerk (12 months)

SALARY: District Salary Schedule – (Grade 57 – $2,785.12 monthly – Starting Salary)

DEADLINE DATE FOR RECEIVING APPLICATIONS: April 22, 2025

WORK LOCATION: Transportation Department

GENERAL DUTIES:

Assist the TIMS Coordinator with a variety of computer applications, which house student records, bus stops, route information, school attendance lines, and a wide variety of student and transportation information. Must assist in keeping maintaining a variety of applications/ programs based on the state and local student information/ transportation laws and guidelines.

QUALIFICATIONS:

• Graduation from high school and five years of computer related experience in an automated office
• or systems environment or graduation from technical school with computer operations coursework
• with two years of experience in an automated office or systems environment; or equivalent
• combination of education and experience.
• Must obtain and maintain TIMS Certification from ITRE in conjunction with the North Carolina
• Department of Public Instruction.
• Must have a valid driver’s license.
• Knowledge of computer operations and programs.
• Ability to follow complex oral and written instructions.
• Ability to prepare clear and concise instructions and convey them orally and in writing.
• Ability to establish and maintain effective working relationships as necessitated by work

RESPONSIBILITIES:

• Operates the computerized Transportation Information Management System (TIMS).
• Attends training sessions at ITRE Personnel in Raleigh and/or Charlotte for updated technology training and continuing education of all TIMS software.
• Enters and updates all transportation information and quarterly loads student data directly from
• PowerSchool; researches and corrects student data inconsi
• Produces TD-29 reports containing passenger lists and driving instructions for each of the systems school buses, and other maps and reports for distribution to schools and dri
• Maintains all the databases within the TIMS software and performs system maintenance to keep
• files in sync and updated.
• Enters data related to stop locations, bus runs, and bus routes.
• Must be able to manage and maintain correct and continually updates TIMS data to allow for
• tracing information related to the transportation of students to and from school.
• Must have effective communication with bus drivers, school staff, parents, directors, PowerSchool
• operators, central office administrators, public, and other
• Attends planning meetings as needed.
• Determines effective bus transportation system models by manipulating stops, routes, and schedules.
• Researches and answers questions related to bus routing and stop locations.
• Makes site visits when necessary to view bus stop locations, turnarounds, clarify addresses, etc.
• Visits schools to verify accuracy of reported data (bus loads, bus numbers, etc.)
• Troubleshoots and corrects minor hardware and software related issues and reports unresolved
• problems to proper ITRE staff for timely corrections.
• Coordinates transportation for summer school and other special programs.
• Responsible for maintaining county street network; works with county GIS planning to constantly
• edit and update new street listings, addressing, sub-divisions, parcel information according to
• ITRE specifications.
• Identifies and enters data for one-way streets, speed limits, railroad tracks and crossings, streets
• with medians, state maintained roads, and no travel streets for the most effective and safe travel
• for our systems school buses.
• Responsible for state reporting which requires a high level of accur Information is used in
• determining efficiency rating and in funding formulas.
• Responsible for drawing and maintaining correct school attendance lines. Provides information
• to all public sources as well as all schools and central office staff to accurately reflect the school
• system pupil assignment.
• Provides maps to all schools, administration, and public agencies as needed.
• Gathers and enters data related to attendance boundaries, walk zones, and special information
• for each school.
• Randomly audits driver time sheets for compliance and accuracy.
• Has responsibility for observing the laws and regulations pertaining to school transportation.
• Performs other duties as assigned by TIMS Coordinator or Director of Transportation.

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