Trust Administrative Assistant (Liverpool Diocesan Schools Trust)

Trust Administrative Assistant

Job Title: Trust Administrative Assistant

Employer: Liverpool Diocesan Schools Trust

Job Type: Finance & Administration

Job Phase: N/A

Grade: NJC Scale 6-11

Actual Salary: £23,893 – £25,797

Contract Type: Fixed term

Contract Term: Part time

Location: Liverpool

Start Date: Wednesday, January 1st, 2025

Closing Date: Friday, November 8th, 2024

About the School

Liverpool Diocesan Schools Trust was established in September 2017 and has grown rapidly in that time. All of our 19 schools have taken an active role in shaping our Trust, ensuring it is focused on making a real difference to all learners. We are the Diocesan MAT for the Diocese of Liverpool and have a very clear purpose, and an uncompromising vision. We have a small LDST Central Team which supports our schools.

About the Role

Job Summary: The postholder is responsible for providing the necessary clerical and administrative support required to develop LDST and to meet the varying demands of the LDST central support function. The role is vital to the smooth administration and running of the LDST; it is diverse in nature and requires you to deliver tasks in an organised and efficient manner. The post holder is required to respond flexibly to work demands in order to meet the ever-changing needs of the Trust and its schools.

Key Responsibilities:

• To embrace our vision and values.
• To produce documents and provide clerical support, including producing minutes and agendas.
• To respond to all enquiries promptly and efficiently.
• To liaise with service providers to ensure any issues are resolved promptly.
• To collaborate with other staff in LDST, the Diocese and other stakeholders.
• To take ownership of personal and professional development.
• To undertake any training and development as directed by senior colleagues.
• To engage with all LDST policies and procedures, including health and safety.
• To treat everyone with respect and dignity, promoting a culture of equal opportunities.
• To comply with any reasonable request made by a senior colleague.
• To work across functions including finance and education.
• To undertake any other ad hoc tasks as required.
• To work collaboratively with all members of LDST to achieve the aims of LDST.
• To engage with a culture of high expectations and aspirations, so that all tasks contribute to the core organisational purpose of pupils achieving their full potential and that our schools secure high attainment for all.

Specific Responsibilities Supporting the Trust Executive Administrator in:

• General administration
• Dealing with telephone and email enquiries particularly with officers and Directors of LDST, schools, clergy, parishes and other contacts (e.g. Local Authorities, EFA, DFE)
• To respond to verbal and written enquiries in a professional, courteous and prompt manner.
• Arranging meetings and appointments in line with senior management diaries including but not limited to, arranging hospitality, booking meeting rooms/conference venues and greeting visitors.
• To liaise with colleagues and external contacts to book and manage travel arrangements, agree agendas and take minutes of meetings as directed.
• Ensure mailing lists and school term dates are kept up to date.
• Collecting, collating and recording relevant data to support the work of the Trust including, but not limited to, pupil census information from schools and Local Authorities.
• To provide clerical support relating to Local Governing Body appointments.
• Dealing with day-to-day financial affairs as directed by the Trust Executive Administrator and liaising with the Director of Corporate Services.
• Attending meetings, taking accurate minutes and keeping notes.
• To accurately and promptly proof-read documents.
• To maintain hard copy and digital records.
• Provide administrative support to the executive team and schools throughout the academy conversions process
• To provide administration support to the regional leadership of the National Professional Qualifications programme
• Willingness to travel to ensure key documents are signed and processed.
• To provide clerical support including, but not limited to, photocopying, dealing with income and outgoing post and collation/distribution of reports.
• To regularly communicate with schools including facilitating work and communication on behalf of the executive team. IT /Content Management and Social Media
• Coordinating the development and distribution of LDST related marketing materials.
• Maintaining the LDST website.
• Being aware of social media and other internet-based discussions around the LDST.
• Continual promotion of key messages regarding the LDST mission and vision.
• Using relevant social media tools and other relevant technology to share relevant information and events on a daily basis.
• Using a variety of software, such as Office 365, to produce high quality correspondence and documents and to accurately maintain presentations, records and spreadsheets.
• Booking internal and external meetings/ rooms, conference and hospitality facilities.
• Arranging and facilitating refreshments/food for events when needed, this will involve placing orders/receiving delivery/shopping for goods as required
• Preparing conference packs and training materials.
• Facilitating attendee registration at meetings and conferences.
• Support and facilitate speakers and delegates during LDST events to ensure a professional and hospitable service.
• To gather and report on feedback from events.

Personal Qualities

Please see attached Job Pack for further Person Specification Details.

How to Apply

The application process for this role is a 2-stage process:

• Application form
• Interview

To be considered for this role you must complete the LDST application form. We are unable to accept CV applications, or applications from agencies. Once the closing date has been reached all applications will be reviewed. The candidates who best demonstrate the skills listed in the person specification in their application will be invited to interview.

To ask any questions, or to submit your completed application form, please email [email protected] or call 07311813194. LDST reserves the right not to progress candidates to the next stage of the process, or not to appoint to the role, if candidates fail to demonstrate the essential criteria in the person specification. Applicants from overseas are advised to obtain an overseas criminal check before they apply for a visa as the post is in the education sector.

Closing Date: Friday 8th November 2024

Interview Date: Friday 15th November 2024

Recruitment Documents

Job Description: Download Document

Application Form: Download Document

Contact Details

Liverpool Diocesan Schools Trust

11 Damfield Lane

Maghull

Liverpool

L31 6DB

Contact Name: Hollie Stott

Contact Telephone: 0151 705 2175

Contact e-mail: [email protected]

Website: www.ldst.org.uk

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