UN Women, Planning, monitoring and reporting (PMR) and RMS support consultant, Bangkok Thailand, National Consultant

Background/Context

The United Nations Entity for Gender Equality and the Empowerment of Women (UN Women) is the United Nations entity dedicated to gender equality and the empowerment of women. A global champion for women and girls, it was established to accelerate progress on meeting their needs worldwide.

The UN Women Regional Office for Asia and the Pacific (ROAP) addresses gender equality and women’s empowerment challenges in the Asia-Pacific region, including deeply embedded discriminatory social norms and practices that perpetuate inequalities based on gender and other intersectional identities (e.g. ethnicity, class, region, age, disability, migratory status, and sexual orientation and gender identity, among others). The Regional Office works across the following areas: Governance and Inter-governmental support (including on Gender Statistics); Women’s Economic Empowerment (including Migration, Ending Violence Against Women; Women, Peace and Security; Climate Change, Disaster Risk Reduction and Humanitarian Action. Covering 42 countries within Asia and the Pacific, it exercises its triple mandate and functions i.e. Normative, Coordination and high-quality programming at a regional level and in support of UN Women’s offices and UN Country Teams in 24 countries across the region. The UN Women Asia Pacific Regional Office also oversees and manages programming in programme presences.

Planning, Monitoring and Reporting (PMR) Unit leads planning, monitoring and reporting in the Asia and the Pacific Region and provides support for regional and country offices in effectively conduct planning, monitoring and reporting as well as timely technical support for users of the online system called Result Management System (RMS). Also, the Unit spearheads oversight and quality assurance of donor reports and donor agreements.

The Planning, Monitoring and Reporting (PMR) – RMS support consultant works closely with and provides support to the members of the PMR Unit in quality assurance for the development, monitoring and reporting of multi-year plans and work plans online and offline as well as for donor reports, complying with UN Women rules and regulations and the PMR policy launched in October 2023.

The consultant will report to the Head of Planning, Monitoring and Reporting Unit, UN Women ROAP.

Description of Responsibilities /Scope of Work

The consultant reports to and works under the supervision of Head of PMR Unit (P4) and collaborates with other team members of the Unit.

Key responsibilities include:

Support for planning

• Support the Unit in organizing planning-related meetings, workshops and webinars including regional appraisals, socialization sessions, consultations and thematic meetings.
• Support and facilitate RO reviews of draft multi-year business plans and work plans including budget and provide technical assistance ensuring compliance with the relevant guidance note, the PMR policy and other corporate requirements.
• For revisions of multi-year business plans and work plans, provide technical advice and navigation, check accuracy and justifications offline and online and facilitate timely approvals.
• Provide navigation and assistance for the online result management system (RMS) for colleagues/users.
• Provide technical advice to help users to connect the concept and guidance of planning and actions in the RMS.
• Liaise with HQ units to solve RMS-related issues. Attend meetings with HQ and field offices as necessary and as requested. Act as the RO focal point for RMS when requested.

Support for monitoring and reporting

• Provide navigation for RMS for RO and field office colleagues/users. Liaise with HQ units if needed to solve RMS-related problems and glitches.
• Support in reviewing six-monthly monitoring and annual reports and make technical feedback for field offices and RO units from a result-based reporting perspective and for management oversight.
• Help to organize post six-monthly dialogues between the Regional Director and country offices and mid-year reviews for the RO. Liaise with HQ, RO Operations Unit and thematic advisors where needed.
• Provide technical support/feedback for RO units and field offices in reviewing new project documents and partner selections through regional project appraisal committee when requested.

Support for donor reporting

• Act as a back-up during the absence of the focal point.

General:

• Assist in organizing information sessions, webinars and orientation/coaching in the areas above.
• Prepare talking points, PowerPoint slides, draft reports and other materials as requested.

Expected Outputs/Tasks:

2025 Outputs/Tasks

Expected submission date

Target payment date

1

A summary report covering the above tasks articulating what (and how if applicable) they were delivered for the period of the Certificate of Payment.

Target submission date will be set up when the assignments are given.

Target payment date will be discussed when the assignments are given.

2

Technical feedback on multi-year business plans, work plans and reports.

Target submission date will be set up when the assignments are given.

Target payment date will be discussed when the assignments are given.

3

Logs of SN/WP reviews/revisions, pro docs and partner selections reviewed, “preliminary checked” donor reports, and completed DAMS cases.

Target submission date will be set up when the assignments are given.

Target payment date will be discussed when the assignments are given.

4

Draft monthly reminders for donor reports

Submit by the 8th day of the following month if applicable.

Target payment date will be discussed when the assignments are given.

5

Minutes of meetings or other documents prepared by the consultant for planning related meetings and events.

Target submission date will be set up when the assignments are given.

Target payment date will be discussed when the assignments are given.

6

Draft donor reports and talking points requested to prepare.

Target submission date will be set up when the assignments are given.

Target payment date will be discussed when the assignments are given.

7

Handover notes

By December 2025

Target payment date will be discussed.

Consultant’s Workplace

Bangkok, Thailand.

Schedule of Payment

Payment will be made as per the schedule above upon submission and approval of the above deliverables.

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Please visit this link for more information on UN Women’s Core Values and Competencies: https://www.unwomen.org/en/about-us/employment/application-process#_Values

Required Qualifications

Education and Certification:

• Master’s degree in in Social Sciences, Law, Political Science, Development, Public Administration, or another relevant field.
• A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Experience:

• At least 2 years of work experience in a relevant area supporting planning, monitoring, reporting in international organizations or international NGOs.
• Experience in using online system(s) for planning, monitoring, reporting is required. Familiarity with the UN Women online result management system is an asset.
• Experience working with the United Nations or a similar international organization context is desirable.
• A certificate on project management is a plus.

Languages:

• Proficiency in English language.

Evaluation:

Technical evaluation criteria:

The total number of points allocated for the technical qualification component is 100. The technical qualification of the individual is evaluated based on the following technical qualification evaluation criteria:

Criteria

Obtainable Score

A) Education and Certification:

10

B) Experience:

80

C) Language:

10

Total Obtainable Score:

100

How to Apply

Submission of an application:

Interested candidates are encouraged to submit an online application not later than 26 June 2025, with the following document:

• Cover letter outlining relevant work experience.

Diversity and Inclusion Statement:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)

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