JOB DESCRIPTION

Background:

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Reporting to the Operations Manager, the driver provides reliable and safe driving services to the UN Women Country Representative and other UN officials and visitors ensuring the highest standards of discretion and integrity, sense of responsibility, and excellent knowledge of protocol and security issues. The Driver also demonstrates a client-oriented approach, courtesy, confidentiality, tact and ability to work with people of different national and cultural backgrounds.

Reporting to the Operations Manager, the Driver can be also required to provide driving services to the operations and programme personnel in the Office, consultants and experts and UN staff on mission.

Key Functions and Accountabilities

1. Provide reliable and secure driving services: · Drive office vehicles for the transport of UN Women Country Representative, other officials, visitors, UN Women programme and operations personnel, and facilitate VIP missions;· Deliver and collect mail, documents and other items to Government – Offices/Embassies/Commercial Establishments/ UN Offices;· Meet official personnel and visitors at the airport including visa and customs formalities arrangements when required;

   · Verify that all passengers wear seatbelts at all times in the vehicle;

   · Oversee and ensure that all immediate actions required by rules and regulations are taken in case of involvement in accidents;

   · Adhere to relevant job specific guidelines and policies of UN Women such as but not limited to the vehicle management policy;

   · Oversee and ensure that all vehicles comply with the Security and Safety standard established at the duty station through Security Risk Management process.

2. Proper use of vehicle:· Ensure cost-saving by driving responsibly;· Maintain daily vehicle logs, daily mileage, gas consumption, oil change, servicing, greasing, repairs and oversee that other drives do the same;· Prepare and maintain data of the vehicle maintenance plans and reports.
3. Day to day maintenance of the assigned vehicle:· Ensure that all official vehicles are kept cleaned, washed and are always in good working condition;· Make minor repairs and make arrangements for major repairs;· Change oil, check tire tread depth and pressure, lights, indicators, wipers, horn, clutch and brakes and ensure that any errors of warning indicators on dashboard are inspected and addressed in timely manner;

   · Arrange and complete winterization of office vehicles when this is required by local traffic regulations or when travel to areas that might be affected by snow is planned.

4. Maintain and ensure availability of all required documents/supplies:· Maintain and ensure availability of all required documents/supplies including vehicle insurance, vehicle logs, office directory, and map of the city/country, first aid kit, and necessary spare parts in the assigned vehicle;· Ensure that all immediate actions required by rules and regulations are taken in case of involvement in accidents.
5. Provide general administrative and logistic support as needed:· Assist office staff in filing, photocopying and maintaining required records;· Assist in the mailing and distribution of publications and payments of bills, as required.· Logistical support for organization of workshops, training and field trips;

   · Draft simple correspondence in English and Vietnamese, when required;

6. Provide clerical support to UN Women Country Representative:• Assist in making appointments and maintaining the CR’s calendars, and support her/him in daily work• Collection of necessary documents and arrangement of travel for the CR;• Maintain and update contacts of officials in government offices, ministries, UN agencies and other partners;
7. The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization and assists CO staff with general administrative duties as required

Competencies :

Core Values:

• Integrity;
• Professionalism;
• Respect for Diversity.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Please visit this link for more information on UN Women’s Values and Competencies Framework:

Functional Competencies:

• Excellent driving skills;
• Strong knowledge of driving rules and regulations, chauffeur protocol and courtesies and local roads and conditions;
• Strong defensive driving skills;
• Skills in minor vehicle repairs;
• Ability to be on time.

Statements :

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women”s empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)

Note: Applicants must ensure that all sections of the application form, including the sections on education and employment history, are completed. If all sections are not completed the application may be disqualified from the recruitment and selection process.