Background:

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Through its Women, Peace, and Security (WPS) Programme, UN Women ESARO assists regional organizations in fulfilling their commitments to gender equality and women’s rights, in line with international, regional, and national frameworks on Women, Peace, and Security.

UN Women ESARO is committed to strengthening women’s meaningful participation and leadership in peace and development efforts. The WPS Programme focuses on integrated strategies that advance UNSCR 1325 and subsequent resolutions, addressing conflict prevention, resolution, and recovery while ensuring inclusive governance, national accountability, and protection from gender-based violence and human rights violations.

Under the supervision of the Regional Policy Specialist on Women, Peace, and Security, the WPS Programme Assistant will provide comprehensive programmatic, logistical, and administrative support to ensure the effective implementation of the WPS Programme.

Objectives of the assignment:

UN Women ESARO seeks to hire a WPS Programme Assistant to support members of the Programme Team in the development and implementation of effective programmes consistent with UN Women rules and regulations. The Programme Assistant provides programme, administrative, and logistical assistance to the team for the smooth programme implementation. to strengthen the effective delivery of UN Women ESARO’s Women, peace and Security programmes under the portfolio.

Description of Responsibilities /Scope of Work;

 Assist in technical support to the formulation and management of WPS programmes

• Participate to provide inputs to the annual workplan and budget as required.
• Assist the team in the formulation and implementation of programme.
• Support quarterly trends analysis: Political, Security, Social, and Economic Dynamics in Eastern and Southern Region, in collaboration with Country Office
• Support to review and coordinate the submission of implementing partner financial and narrative reports.
• Identify sources, gather and compile data and information for the preparation of documents, guidelines, speeches and position papers, in collaboration with the Programme team.
• Provide support in review of workplan quarterly reports, procurement plans for tracking implementation.
• Provide administrative support for the audit of programmes/ projects and support implementation of audit recommendations.

Provide administrative support to the WPS Programme Unit

• Provide logistical, administrative, and financial support and arrangements for organization for meetings, workshops, events, and missions including travel arrangements for the strategic support unit
• Make all logistical arrangements for organization of meetings, workshops, events, and missions.
• Provide support for procurement; provide process guidance and support with preparation of documents.
• Assemble briefing materials and prepare power-point and other presentations in collaboration with the WPS Programme team.
• Organize and coordinate filing of documents and maintain mailing lists.
• Perform any other communication, administrative and logistical duties as requested by the WPS Programme Officer.

Contribute to building partnerships and resource mobilization strategies

• Participate to provide inputs to resource mobilization strategies.
• Maintain information and databases.
• Provide inputs to relevant documentation such as project summaries, conference papers, briefing notes, speeches, and donor profiles

 Provide inputs to advocacy, knowledge building/sharing and communication efforts

• Support the organization of advocacy activities and campaigns events, trainings, workshops and knowledge products.
• Assist with updating communication platforms, including social media and the preparation of newsletters and media content.
• Help the team in the organization of local and regional events under the WPS Projects, with a particular focus on communication and visibility.

Provide technical inputs to the financial management of the WPS Programme Unit

• Assist with administrative support in monitoring and preparation of budget and the finances of programmes/projects.
• Create requisitions in Quantum, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project
• In collaboration with Finance Tracking programme/project implementation of RO and identify programmatic bottlenecks.

Consultant’s Workplace and Official Travel

This is an office-based consultancy.

Deliverables

• Monthly report on:

1. Programme activities and their results
2. Programme expenditures
3. Communications of the programme

• Quarterly Trends Analysis Reports (Q1, Q2, Q3 and Q4)
• Timely management of procurement processes, HR, and finance process for effective programme delivery.
• Efficient management and maintenance of agreements, letters, memos etc.
• Timely organization of other WPS events, webinars, workshops, and missions/travel.
• Quality communications, and reporting- RSM and Annual Reports.

Competencies :

Core Values:

• Integrity;
• Professionalism;
• Respect for Diversity.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Please visit this link for more information on UN Women’s Values and Competencies Framework:

Functional Competencies:

• Ability to create, edit, synthesize, and present information in clear and presentable formats.
• Ability to administer and execute administrative processes and transactions.
• Ability to manage data, documents, correspondence and reports information and workflow.
• Excellent financial and budgeting skills.
• Excellent IT skills

Required Qualifications

Education and Certification:

Bachelor’s degree or equivalent in Business Administration, Gender Studies, Peace and Security, Economics, Development Studies, International Relations or related field.

Experience:

• At least 2 years of relevant work experience in development programme/project analysis, implementation, coordination, reporting.
• Experience on gender and/or WPS
• Experience in country and/or region is required
• Experience coordinating and liaising with government agencies, international donors and CSO partners is a strong asset;
• Previous UN Women experience is a strong asset.
• Experience in the use of computer applications, software packages such as Microsoft Office, PowerPoint, and web-based management systems; is required.
• Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable.

Languages:

• Fluency in English is required.
• Knowledge of another official UN language is desirable (French, Arabic, Chinese, Russian or Spanish).

Statements :

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women’s empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)

Note: Applicants must ensure that all sections of the application form, including the sections on education and employment history, are completed. If all sections are not completed the application may be disqualified from the recruitment and selection process.

 

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements