Result of Service
To ensure that UN grounds passes are processed and issued in a timely manner to facilitate access of all clients to UNHQ premises. This will be accomplished by using the Ccure-9000 badging system and other visitors’ management systems.
Expected duration
6 months
Duties and Responsibilities
The incumbents will be responsible for the following duties related to UN ID card application validations and to register visitors to access the UN HQ premises. – The incumbent must receive all applicants for grounds passes to include Ministers, Ambassadors, Delegates, Staff, Media, NGOs and others. This will be on a frequency of 250 to 350 people daily. T – The incumbent will review all documentation provided by the applicant to substantiate the issuance of a United Nations ID card or visitor’s pass. – The incumbent will ensure the following; the validity of the supporting documentation; verify the category of the UN ID card to be issued and determine the level of access to be granted; ensures that all applications are signed by an authorized signatory and verify the identity of the applicant by reviewing a government issued picture ID, such as a passport or driver’s license and determine the validity of the picture ID presented. – The incumbent will review and ensure validity of a government issued ID and match it with the applicant for a visitors’ pass. – The incumbent must ensure the professional, expedient and efficient processing of ID cards for high-level UN officials, high-level government officials and celebrities as well as for persons visiting the UNHQ. – The incumbent will be required to interface with focal-point personnel of Permanent Missions, UN Departments, UN Agencies, Funds, Programs and Organizations, VIPs as well as visitors’, via telephone or most often by direct interaction, to provide advice on procedures on how to obtain the proper UN ID card, visitor’s pass or for general guidance. T – The incumbent must establish and maintain a professional working relationship with the Liaison Office of Member states, ASGs USGs, the respective Executive Officers and Heads of Departments as well as with all other clients in-order to understand the functions of their respective Offices with a view of being able to provide the relevant client services as it relates to the issuance of United Nations grounds passes. The incumbent will perform other assignments and or duties as required.
Qualifications/special skills
High school diploma or equivalent. Experience in general office support or related areas is required. Relevant experience within the UN Secretariat, UN Common System or other international organization is desirable. Experience with processing and issuance of identification cards, especially using the CCURE badging system, is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.
Additional Information
Not available.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.