JOB DESCRIPTION

Background

UNDP works in about 170 countries and territories, helping to achieve the eradication of poverty, and the reduction of inequalities and exclusion. We help countries to develop policies, leadership skills, partnering abilities, institutional capabilities and build resilience in order to sustain development results.

UNDP is working to strengthen new frameworks for development, disaster risk reduction and climate change. We support countries’ efforts to achieve the new Sustainable Development Goals, which will guide global development priorities through 2030. The key 2030 Agenda principle of leaving no one behind and stamping out inequality is at the core of everything we do.

UNDP focuses on helping countries build and share solutions in three main areas:
•     Sustainable development
•     Democratic governance and peacebuilding
•     Climate and disaster resilience

In all our activities, we encourage the protection of human rights and the empowerment of women, minorities and the poorest and most vulnerable.
Job Purpose and Organizational Context

UNDP Mongolia supports the country in achieving sustainable, inclusive and resilient development aligned with the SDGs. The Country Office works in close partnership with the Government of Mongolia, civil society, the private sector, and development partners in the areas of climate change, natural resource management, biodiversity, effective governance, gender equality, and women’s empowerment.

The Executive Office plays a critical role in providing cross-cutting support to ensure operational effectiveness, risk-informed management, strategic planning, and efficient delivery across the office. This internship position is embedded within the Executive Office with a specific focus on ensuring efficient coordination, administrative and logistics support for the day-to-day running of the Office. Thus, this internship offers an opportunity to gain practical experience and deepen understanding of UNDP’s internal workflows in a multicultural and dynamic environment. It also provides practical experience in administrative operations and office management within UNDP.
Duties and Responsibilities

Assist in effective and efficient functioning of the management office:

Assist in day-to-day office management, including the arrangement of the RR/DRR’s meetings with partners, and providing logistical and administrative support for meetings, workshops, events, and official visits
Take minutes, and supports maintaining the office filing system
Assist in taking follow-up actions of the RR/DRR’s meetings with partners
Perform any other duties assigned by RR and DRR
Assist in providing effective administrative and logistics support to the Country Office:

Assist in updating directories of diplomatic missions, development partners and implementing partners;
Coordination of the information flow in the office and follow up on circulation files.
Other:

Contribute to internal knowledge management and process improvement initiatives related to office administration.
Support other/ad hoc activities as seen relevant and needed.

Requirements & Qualifications

Education:

Candidates must meet one of the following educational requirements:

Be enrolled in a postgraduate degree programme (such as a master’s programme, or higher);
Be enrolled in the final academic year of a first university degree programme (such as bachelor’s degree or equivalent);
Have recently graduated with a university degree (as defined in (a) and (b) above) and, if selected, must start the internship within one-year of graduation;
Be enrolled in a postgraduate professional traineeship program and undertake the internship as part of this program.

Field of study:

Public policy, social science, political science, international relations, development economics, management, innovation or equivalent.

Experience:

Applicants are not required to have professional work experience but experience working in administrative areas or development work is desired.

IT skills:

Knowledge and proficient user of Microsoft Office productivity tools;
Knowledge and proficient user of Video Conferencing tools such as Zoom and Microsoft Teams

Language:

Fluency in English is required;
Knowledge of other UN languages is an advantage.

Competencies and Attitude:

Interest and motivation in working in an international organization;
Good analytical skills in gathering and consolidating data and research for practical implementation;
Outgoing and initiative-taking person with a goal oriented mind-set;
Communicates effectively when working in teams and independently;
Able to organize and structure various tasks and responsibilities;
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
Responds positively to feedback and differing points of view;
Consistently approaches work with energy and a positive, constructive attitude.

Internship Conditions:

This internship assignment can also be completed as part of national service obligations or a postgraduate professional traineeship program.
UNDP will provide a stipend in the monthly amount of USD 223.07 (in-person rate) in accordance with the provisions of the UNDP Internship policy. Except for the stipend, all other expenses connected with the internship will be borne by the intern or her/his sponsoring entity.
Interns are expected to work full time, but flexibility is allowed for education programmes;
Interns are not eligible to apply for, or be appointed to, any post in UNDP during the period of the internship;
Interns are not considered staff members and may not represent UNDP in any official capacity;
Selected Interns must be able to share proof of education enrolment and/ or graduation, medical/ health and life/accident insurance, valid for the location in which the internship will be carried out and be able to provide insurance documentary proof at the time of their selection;
UNDP accepts no responsibility for costs arising from accidents and/or illness or death incurred during the internship;
The purpose of the Internship Programme is not to lead to further employment with UNDP, but to complement an intern’s studies. Therefore, there should be no expectation and guarantee of employment at the end of an internship.

Disclaimer
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

Scam warning
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

Equal opportunity

As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.

Right to select multiple candidates

UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Scam alert

UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements