UNICC is committed to achieving diversity and inclusion within its workforce, providing an environment that reflects the values enshrined in the Charter of the United Nations and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. UNICC is dedicated to the SDGs, making SDG-5 (Gender Equality) and SDG-10 (Reduce Inequalities) the organization goals.

https://www.un.org/sustainabledevelopment/sustainable-development-goals/

The objective of the Centre is to provide trusted ICT services and digital business solutions to its Clients and Partner Organizations.

Background information:

The assistant to the Chief of the Cybersecurity Division plays a pivotal role in ensuring the smooth operation of the division. This position requires an individual who is highly organized, detail-oriented, and capable of managing multiple tasks simultaneously. The assistant will be responsible for providing comprehensive administrative support to the Chief, Cybersecurity Division and facilitating effective communication within the division and with external partners.

Main duties and responsibilities:

The incumbent will work under the direct supervision and guidance of Chief, Cybersecurity Division (CS) and in close collaboration with the teams within the division. The incumbent could be requested to do any other tasks of similar level in related fields.

Within delegated authority, the incumbent will perform the following duties and responsibilities:

Cybersecurity administrative tasks:

• Manage the Chief, Cybersecurity Division’s calendar, schedule meetings and coordinate appointments
• Prepare and edit correspondence, reports, and presentations
• Handle travel arrangements, including booking flights, accommodations, and preparing itineraries
• Maintain and organize files, records, and documentation related to the Cybersecurity Division
• Assist in the preparation of budget reports and monitor expenses

Communication:

• Act as the primary point of contact between the Chief, Cybersecurity Division and internal/external stakeholders.
• Facilitate communication within the division and ensure that information is relayed in a timely manner
• Draft and distribute internal memos, meeting agendas, and minutes
• Coordinate and assist in the planning of division meetings, conferences, and events
• Assist in coordinating activities related to the Common Secure conference
• Ensure confidentiality and security of sensitive information

Project Management

• Assist in the planning and execution of cybersecurity projects and initiatives
• Track project progress, deadlines, and ensure timely completion of tasks
• Prepare project reports and communicate updates to relevant stakeholders

Research and Analysis

• Conduct research on cybersecurity trends, threats, and best practices
• Compile data and create reports to assist the Chief, Cybersecurity Division in decision-making
• Analyze information and provide insights to support the division’s strategic goals

General administrative support to the Division:

• Perform general administrative tasks (e.g. respond to queries from staff and consultants on administrative policies and procedures or escalate as required, process administrative requests or documentation for example consultancy contracts/travel requests/purchase orders/visa applications etc, follow up on action items)
• Report on administrative process performance and identify opportunities for improvements
• Act as a focal point for the whole division for administrative processes and its correct implementation across all teams
• Collaborate with other administrative staff on shared initiatives, and contribute to streamlining administrative procedures and documents across UNICC by liaising with the other divisions and with Directorate

Administrative support to the New York office: In collaboration with the administrative support team in New York and other duty stations, the incumbent will:

• Act as a focal point for duty travels for staff members based in New York and process their travels
• Act as a focal point for all office management related queries in New York: manage office supplies requests, be the point of contact with service providers, manage office space allocation, coordinate maintenance work request, etc.
• Provide support in requesting equipment, phone device and building access request for new staff and other personnel
• Assist staff/guests visiting offices for meetings or other official business; Arrange UNICC New York meetings and assist in booking conference rooms; Assist for office events
• Raise purchase requisitions for services and/or goods; Assist on finance and procurement related issues, as required for the New York office

Other

• Provide other ad hoc support either within the team or in other teams as required – this includes the participation in special projects or administrative support to service delivery for short period of time on a part-time or full-time basis upon request from the senior management

Recruitment Profile

Other Information