Unit Secretary-Medical Surgical Unit III-Newark Beth Israel Medical Ctr-Newark-N

Job Title: Unit Secretary

Location: Newark Beth Israel Medical Ctr

Department Name: Medical Surgical Unit III

Req #: 0000215574

Status: Hourly

Shift: Evening

Pay Range: $20.42 – $20.42 per hour

Pay Transparency:

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate’s educational background, skills and professional experience.

Ability to perform assigned clerical duties,

Job Overview:

The Unit Secretary is responsible for a wide range of administrative and unit support activities in order to facilitate the efficient workflow of a patient unit. The Unit Secretary will answer, screen and transfer inbound phone calls, receive and direct the flow of patients, visitors and physicians as well as respond to patient call bells.

Job Qualifications:

• High School graduate or equivalent,
• Familiar with Microsoft Office Word, Excel, Outlook,
• Candidates must have familiarity with office equipment such as copier and fax machines or demonstrate willingness to learn.
• One year experience in a medical-related field preferred.

Scheduling requirements:

• Full Time
• Days
• 40 Hours

Essential Functions:

• Conduct environmental rounds, stock supply closet, complete assignment board, answer phones and call bells, print daily census, complete patient rounds, file diagnostic reports
• Answers telephone and intercom in a polite manner and communicates information to appropriate personnel or family
• Contributes to the unit s overall patient satisfaction score by doing regular rounding, escalation of complaints and providing service recovery
• Performs chart maintenance and chart assembly/chart thinning according to policy
• Promotes patient flow efforts by actively participating in patient movement and escalating barriers to management
• Promotes patient satisfaction through individual activities as evidenced by feedback from patients and families
• Transcribes physician orders.
• He/She is responsible for retaining correct and appropriate medical information in the medical record; facilitating accommodations for the special needs of patients by ordering supplies, equipment, specialty beds and inventory to provide for those needs.
• Collaborate with other departments to coordinate and prioritize the movement of patients on admission through discharge, by acting as the gatekeeper of the unit,
• The environment of the unit is the responsibility of the Unit Secretary.
• Inputting computerized maintenance work orders, keeping the hallways and patient rooms clear of clutter, returning specialty equipment when not in use is routine,
• Ensure that patient rooms are in a constant ready state by expediting discharged patients and making rooms available for new admissions as soon as possible.
• The Unit Secretary will work autonomously under the immediate supervision of the Director of Patient Care, following up on phone messages from physicians and proactively ensuring that patients and families are being cared for properly.
• The Unit Secretary will participate in staff meetings, patient rounding sessions and audits in order to address unit needs based on patient census and acuity changes.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees’ physical, emotional, social, and financial health.

• Paid Time Off (PTO)
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Retirement Plans
• Short & Long Term Disability
• Life & Accidental Death Insurance
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey-whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Equal Opportunity Employer