Variable Hours Officer – Events Coordinator

• Job Type: Officer of Administration
• Regular/Temporary: Temporary
• Hours Per Week: 10-15
• Salary Range: $38.00 – $38.00

position Summary

University Life was created to develop and enhance the student experience at Columbia. Working in collaboration with students, faculty, and staff, University Life strengthens resources, policies, and conversations, and builds community outside of the classroom. Our efforts all connect to core values for the Columbia community:

• Inclusion and belonging
• Health and well-being
• Sexual respect
• Community citizenship

University Life is a central division focused on enhancing the student experience across Columbia’s 17 schools and colleges. We serve as a student life hub for the University and are committed to promoting a diverse and inclusive campus culture where students can thrive in all dimensions of their lives. In University Life, we focus on connecting students to each other, to the broader University and surrounding community, and to opportunities beyond their schools.

We work to educate students about Columbia’s values and policies, as well as share essential and timely information with students from the University. Through our programs, services, and partnerships, we support students’ educational enrichment during their time at Columbia.

Position Overview:

Reporting to the Director, Events and Operations, the Events Coordinator supports the day-to-day event operations for the Division of University Life. This is an in-person, part-time role. Must be able to work flexible hours. Evening, weekend, holiday and on-call hours may be required.

A VHO is only permitted to hold one position at a time at the University. For more details on employment as a Variable Hours Officer, follow this link: https://universitypolicies.columbia.edu/content/employment-variable-hours-officers

Responsibilities

• Provides administrative support to the University Life Events (UL Events) team and Administration and Operations leadership as needed.
• Collaborates with campus partners to ensure accurate logistical support. This includes, but is not limited to: placing work order tickets for event-related components (custodial cleaning, labor support for furniture setup/breakdown, etc.)
• Reviews, addresses and escalates inquiries/tickets that are submitted to UL Events through the ServiceNow platform. Organizes outreach to event organizers as needed per the event space and service requests indicated on the online request form.
• Supports reserving space in the Events Management System (EMS) and virtual-EMS for events, meetings, gatherings, and courses. Provides assistance communicating University Life’s event-related policies and procedures to faculty, students and staff.
• Provides or coordinates on-site support during the event set-up and the event itself, as directed by the Director and/or Associate Director. The Events Coordinator must be prepared to provide on-site support on nights and weekends as necessary.
• Supports as a venue manager for applicable programs and events.
• Supports compiling and analyzing data for reporting purposes.
• Manages inventory and storage of equipment, props, banners, furniture, and other items utilized during events; procuring additional items as needed.
• Attends and participates in daily and weekly UL Events team meetings.
• Completes rounds in the buildings to support student associates as needed.
• Provides basic A/V support for University Life meetings and events as needed.
• Performs additional duties as assigned.

Minimum Qualifications

• Bachelor’s degree and/or equivalent in experience. Up to 2yrs. of related experience
• Strong communication, interpersonal and organizational skills required.
• Computer literacy including MS Office, and Google Suite required.
• Must be able to manage multiple competing priorities and projects.
• Ability to be steady and sensitive in highly emotional situations.
• Must consistently exercise discretion and excellent judgment.
• Must be able to work flexible hours. Evening, weekend, holiday and on-call hours may be required. While we aim to have a set schedule as often as possible, the nature of this position may require variable hours day-to-day or week-to-week.
• Respect for services in houses of worship is essential.
• Student candidates must be and remain in good academic and disciplinary standing with the University and agree to a disciplinary check.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.